Corporate Payroll Manager

Job Summary

The Payroll Manager is responsible for overseeing end-to-end payroll operations, ensuring accurate and timely employee compensation, maintaining payroll records, and supporting compliance with applicable regulations.

Key Responsibilities

• Oversee and manage full-cycle payroll processing for both hourly and salaried employees
• Coordinate payroll activities with internal teams and external providers
• Ensure accuracy of payroll calculations, including taxes, benefits, and deductions
• Reconcile payroll-related balance sheet accounts and resolve discrepancies
• Prepare and review payroll reports, journal entries, and month-end close activities
• Maintain and update payroll policies and procedures
• Act as administrator for corporate expense programs (e.g., charge cards, fuel accounts)
• Lead audits related to retirement and benefit plans, including coordination with external auditors and completion of required filings
• Ensure compliance with federal, state, and local payroll regulations
• Support tax filings, including payroll taxes and applicable reporting requirements
• Review and approve employee expense reports for compliance and reimbursement
• Maintain vendor records and support annual reporting requirements (e.g., 1099s)
• Partner with HR to ensure timely and accurate payroll data entry
• Provide guidance to internal stakeholders on payroll processes and best practices
• Support budgeting activities related to headcount, wages, and payroll expenses

Qualifications

• Bachelor’s degree in Business, Accounting, Finance, or related field
• 6 years of payroll or related experience
• Strong knowledge of payroll processing, compliance, and reporting
• Experience working with payroll systems (e.g., ADP, SAP) and Microsoft Office
• High attention to detail with strong analytical and problem-solving skills
• Ability to handle confidential information with discretion
• Strong organizational skills with the ability to meet deadlines independently

Preferred Qualifications

• Experience supporting audits and regulatory filings
• Familiarity with benefits administration and employment laws
• Professional certifications or notary designation (a plus)

Leadership & Competencies

• Strategic thinker with the ability to anticipate business impact
• Strong communicator who sets clear expectations and keeps stakeholders informed
• Adaptable and comfortable in a changing environment
• Results-driven with a strong sense of ownership and accountability
• Collaborative team player who supports and develops others
• Detail-oriented with strong follow-through and execution skills