Payroll Manager

Job Summary:

The Payroll Manager is responsible for overseeing all company payroll functions, including certified payroll processes and compliance with Davis-Bacon Wage laws. This role requires strong knowledge of construction industry timekeeping practices, heavy interaction with field time systems such as HCSS HeavyJob, and expert-level proficiency in ADP Workforce Now for payroll processing and reporting.

Job Description:

·        Payroll Processing

o  Manage and process weekly payrolls for all employees using ADP Workforce Now.

o  Verify that all employee hours are recorded under the correct job, cost code, and wage classification to ensure proper payroll compliance for construction projects.

·        Payroll Software & Reporting

• Process full-cycle payroll within ADP Workforce Now, including time import, adjustments, and earning codes.
• Generate, review, and analyze ADP reports such as payroll registers, labor summaries, wage detail reports.
• Troubleshoot ADP system issues and coordinate with ADP support when needed.
• Manage tax withholding, garnishments, deductions and compliance with ADP.

·        Certified Payroll & Compliance

o  Prepare and submit certified payroll reports (WH-347 or online equivalents)

o  Maintain compliance with Davis-Bacon Wage laws, prevailing wage rules, and fringe benefit allocations.

o  Track wage determination and required classifications for project labor.

o  Provide supporting documentation during audits and ensure full regulatory accuracy.

·        Construction Field Time Management

• Review, verify, and reconcile construction field time entries daily/weekly.
• Interpret data from HeavyJob or similar construction time-tracking system.
• Oversee review with field superintendents & foreman to resolve missing or incorrect time entries.

·        Interdepartmental Coordination

• Collaborate with HR, Accounting, Project Managers, and field crews to resolve payroll concerns.
• Provide guidance to supervisors and employees on payroll processes and time entry expectations.
• Deliver labor cost reports and payroll insights to management as needed.

·        Payroll Laws & Regulatory Compliance

• Stay up to date with Federal, State, and Local payroll laws, regulations, and tax requirements.
• Monitor changes in wage laws, labor classifications, and reporting standards affecting payroll.
• Implement necessary updates to payroll practices and systems to maintain full compliance.
• Ensure payroll processes align with Davis-Bacon requirements, prevailing wage rules, and certified payroll standards.
• Provide guidance to management and field crews on payroll-related regulatory changes.

·        Payroll Team Management & Leadership

o  Lead, train, and supervise payroll staff to ensure accurate, timely, and compliant payroll processing.

o  Assign workloads, set priorities, and monitor team performance to meet weekly payroll deadlines.

o  Develop and document payroll procedures, best practices, and internal controls.

o  Provide ongoing coaching and technical support related to ADP Workforce Now, certified payroll, and prevailing wage requirements.

o  Review and approve payroll work completed by team members to ensure accuracy and compliance.

o  Serve as escalation point for complex payroll issues, employee inquiries, and compliance concerns.

o  Support cross-training and coverage planning to maintain payroll continuity.

·        Perform other duties as assigned

Successful Candidate Demonstrates:

·        Excellent verbal and written communication skills

·        Ability to communicate with various levels of personalities

·        Maintain good relationships with all office and field staff

·        Represent and promote Grayson Carter and Son in a professional and honest manner

·        Follow all safety rules and regulations while performing work tasks

·        Excellent organizational skills and attention to detail.

·        Strong analytical and problem-solving skills.

·        Ability to manage deadlines in a fast-paced, project-driven environment

·        Ability to deal sensitively with confidential material

·        Proficiency in MS Word, Excel, and PowerPoint

·        Ability to visit job sites as needed

·        Capable of working a flexible schedule

·        Wear Personal Protective Equipment (PPE) on all job sites as required

·        Ability to obtain an Arsenal and FBI badge

·        Physically able to stand, walk, sit, crouch, kneel, climb, and periodically lift 25 pounds

·        Able to pass a pre-employment drug screen

Education and Experience:

·        High school diploma required, associate or bachelor’s degree in business, accounting, or related field preferred.

·        3-5 years of payroll experience, preferably in the construction industry

·        Advanced proficiency in ADP Workforce Now payroll processing and reporting

·        Strong understanding of Davis-Bacon Wage laws and certified payroll requirements

·        Knowledge of construction industry payroll practices and cost coding.

·        Experience with HeavyJob or similar field time-tracking systems.

·        Understanding of payroll taxes, deductions, and compliance requirements.