What are the responsibilities and job description for the Executive Assistant position at GRASS America Inc.?
Minimum Qualifications
Administrative Support:
- Bachelor’s Degree or Equivalent Experience Preferred
- 3 Years of administrative or executive support experience
- Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
- Excellent written and verbal communication skills
- Strong time-management and multi-tasking abilities
- Ability to work independently and anticipate needs
- Fluency in German – both written and spoken – is beneficial but not required
- Organization and prioritization is key.
- Problem-Solving ability
- Professional Communication
- Attention to Detail
- Relationship Building
- Confidentiality
- Adaptability
Administrative Support:
- Manage executive calendars, schedule appointments, meetings, and travel arrangements.
- Prepare briefs, meeting agendas, presentations, and reports
- Handle phone calls, e-mails, and correspondence on behalf of executives and leadership team.
- Maintain organized filing systems (digital and physical).
- Serve as a primary point of contact between executives and internal/external stakeholders
- Coordinate cross-department communication and follow up on action items.
- Draft, proofread, and edit communication materials.
- Assist with planning and execution of projects and events.
- Conduct research, prepare summaries, and support decision-making processes.
- Track deadlines, deliverables, and project updates
- Handle expense reports, invoices, and basic budgeting tasks.
- Manage sensitive information with discretion
- Demonstrate sound judgment and a professional demeanor in all interactions.
- Primarily an office setting.
- Occasional exposure to a manufacturing environment