What are the responsibilities and job description for the Secretary / Office Assistant position at Grapevine Pro?
About the Role
Grapevine Pro is seeking a detail-oriented and organized Secretary & Administrative Assistant to join our team. This role is the backbone of our daily operations, ensuring that our office runs smoothly and our clients receive top-tier service. You will be the first point of contact for many of our customers and play a vital role in supporting our project management and sales teams.
Key Responsibilities
- Office Coordination: Manage incoming calls, emails, and correspondence with professionalism and efficiency.
- Documentation: Prepare, edit, and proofread internal documents, project contracts, and marketing materials.
- Data Entry: Maintain accurate records in our CRM and Google Sheets, including tracking sales targets and project timelines.
- Scheduling: Coordinate appointments, installations, and internal meetings for the management team.
- Customer Support: Greet visitors and provide information regarding our services, including our high-quality and residential roofing solutions.
- Administrative Support: Assist with billing, filing, and basic bookkeeping tasks as needed.
Qualifications
- Experience: No experience necessary.
- Technical Skills: Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, and Drive).
- Communication: Exceptional written and verbal communication skills.
- Organization: Strong multitasking abilities with a "no-task-too-small" attitude.
- Professionalism: Ability to handle sensitive information and interact with high-level staff and clients with discretion.
Why Join Grapevine Pro?
- Growth: Work within a fast-paced environment that values initiative.
- Impact: Be a key player in a company that prides itself on delivering premium residential solutions to the community.
- Culture: Join a collaborative team where your organizational skills directly contribute to our $3M annual goals.
Grapevine Pro is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Salary : $3