Administrative Assistant/HR Clerk

Grapevine MSP Technology Services seeks a highly organized and dependable Administrative Assistant/HR Clerk to join our team immediately.

The ideal candidate will be reliable, punctual, and dedicated to maintaining a professional and welcoming presence. As the first point of contact at our reception, this individual must possess strong interpersonal skills and a positive, friendly demeanor to create a welcoming atmosphere for visitors and team members.

Some key responsibilities include handling administrative tasks, supporting HR functions, managing front desk operations, and providing excellent customer service. Strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment are essential for success in this role.

We encourage you to apply if you are a dedicated professional who thrives in a team-oriented environment and enjoys interacting with people.

At Grapevine MSP, we don’t just “fix computers”; we help businesses thrive by making smart technology decisions that power efficiency, security, and innovation. Grapevine MSP is a recognized leader in Managed IT Services.

Founded in 2009 by CEO Joe Gregory during a recession, Grapevine MSP has grown into a team of over 60 members, recognized and ranked on the Inc. Regionals Pacific list.

As the Central Valley’s largest managed IT services provider, we partner with companies of all sizes to deliver proactive IT support, cybersecurity, VoIP services, cloud solutions, and 24/7 help desk services that keep businesses moving forward. Grapevine MSP is committed to innovation, customer success, and building lasting partnerships in the San Joaquin Valley and beyond. We’re proud Microsoft Tier 1 Partners, community supporters, and tech problem-solvers with a “let’s figure it out” culture.

• Demonstrated professional experience in a similar position.
• Proficiency in Microsoft Office Suite.
• Proficiency in QuickBooks.
• Hands-on experience with office equipment (e.g., fax machines and printers)
• Professional attitude and appearance.
• Outstanding skills in both written and verbal communication.
• Capable of being resourceful and taking initiative when faced with challenges.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• A high school degree and additional certification in Office Management are a plus.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Guide visitors to the correct individual and department.
• Screen, answer, and forward incoming phone calls.
• Maintain a clean and organized reception area, ensuring that all required stationery and materials, such as pens, forms, and brochures, are readily available.
• Provide basic and accurate information in person and via phone/email.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Procure front office supplies and maintain an inventory of stock.
• Update calendars and schedule meetings.
• Coordinate travel arrangements and accommodations and create vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Post Accounts Payables.
• Reviewing timecards and processing payroll.
• HR administrative duties.

• Competitive Pay
• 401K Plan with matching pay contributions
• Grapevine MSP offers access to low-cost, high-quality healthcare options, "Health, Dental, and Vision."
• Vacation time
• Paid Sick Time
• Work Anniversary Recognition
• Plenty of training courses are covered if you want to advance further; Grapevine MSP offers Growth and Development Plans with Industry-Specific Training.
• Team Events
• Social Events