What are the responsibilities and job description for the Accounting Specialist II (Sheriff's Office) position at Grant County?
***This position description is subject to ongoing collective bargaining negotiations and may be modified based on the outcome of those negotiations.***
PURPOSE OF POSITION: The Accounting Specialist 2, under general supervision, provides accounting support to a department. This role will perform a variety of tasks, including accounts payable, accounts receivable, account reconciliation, and preparing reports. The Accounting Specialist 2 plays a key role in maintaining the department's financial integrity and compliance and will work in accordance with County, state, and federal accounting and reporting procedures.
DISTINGUISHING CHARACTERISTICS: The Accounting Specialist 2 is the second level in the accounting specialist series. The duties performed include more responsibility, independent thinking, and complex duties such as managing information and processes. This job is different from the Accounting Specialist 3 as that position performs more full-cycle accounting level duties.
ESSENTIAL FUNCTIONS: This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities and duties required.
This job is utilized by multiple departments. An incumbent may be responsible for some or all of the duties listed below.
- Manages accounts payable operations by auditing accounts payable submissions, entering invoices and voucher data into the accounts payable system, preparing cost allocation calculations and applying them to the appropriate budgets, resulting in accurate and timely payment processing. Prepares accounts payable reports, providing stakeholders with timely and accurate financial information to inform decision-making.
- Manages and processes accounts receivable ensuring proper receipting of funds, which results in accurate and secure collection of revenues.
- Supports audit activities by assisting with audits by the State Auditor, funding sources, and others, as requested, ensuring compliance with regulatory requirements.
- Monitors, analyzes, and maintains financial records, ensuring accurate and compliant financial data and reporting. Reconciles various financial accounts including bank accounts, petty cash funds, grant funds, and credit card statements, ensuring accurate financial records.
- Assists the department leader with the preparation of the annual departmental budgets and grant budgets. Supports budget reports by compiling data from individual grant budgets to facilitate monthly budget review and tracking, resulting in a comprehensive and accurate financial picture that informs decision-making.
- Prepares a variety of reports, statements, and documents including revenue and expenditure reports, cost reports, and quarterly and annual financial reports. Supports financial reporting by researching and compiling data for the annual financial report, resulting in accurate and timely financial reporting.
- Maintains and updates job-related policies and procedures and process documentation, ensuring that financial processes are well-documented and easily accessible.
- Manages grant life cycle including the pre-award, award, post-award, and close-out functions associated with the appropriation of each grant. Develops and maintains accurate records for grant revenue and expenditures and monitors fiscal compliance of each grant, verifying that all grant requirements are met resulting in effective grant stewardship and optimal use of grant funds.
- Compiles data and submits operational and financial reports in accordance with funding agency requirements and processes grant funding invoices within state, federal and/or local data systems, ensuring timely and accurate reporting to funding agencies.
- Responds to financial public records requests in a timely and accurate manner, providing complete and reliable documentation to ensure transparency and compliance with regulatory requirements.
- Conducts monthly account reconciliations including bank reconciliations, to ensure the accuracy and completeness of financial records.
- Supports the annual agency budgeting and planning process, contributing to the development of the agency's budget, resulting in informed decision-making and optimal resource allocation. Monitors and reviews budget compliance and assists in budget preparation to ensure effective financial management.
- Manages the grant administration processes, tracks grant awards and expenditures, and maintains complete and accurate grant files, resulting in compliance with federal and state regulations and optimal use of grant funds.
- Develops and maintains procedural manuals and provides education to management on financial procedures and policies, resulting in improved financial management.
- May perform other duties specific to supporting the department.
- Performs other duties as assigned.
QUALIFICATIONS:
Required Education and Experience:
- High school diploma or GED.
- Two years of experience in customer service, spreadsheets, accounts payable, accounts receivable, budget support, and bookkeeping.
- Experience in the use of Office 365 products, especially Excel.
Preferred Education and Experience:
- Grant record keeping and fund accounting.
- Experience using electronic accounting software systems.
- Local government experience.
Professional Licenses/Certifications:
- None
Other Requirements:
- None
WORKING CONDITIONS AND ENVIRONMENT:
Work is primarily performed in a typical office environment.
PHYSICAL REQUIREMENTS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sits for long periods of time and walking and/or standing are only required occasionally.
Utilizes a computer for prolonged periods of time to complete work tasks.
Salary : $62,358 - $73,382