What are the responsibilities and job description for the Bookkeeper position at Granite City Workspaces?
Industry: Coworking, IT services, Insurance, Tax, Marketing
Compensation: DOE (based on experience)
About the role
We’re hiring Operations & Accounting Coordinator to support 3-5 member companies (coworking, IT services, tax, and insurance). You’ll keep back-office operations tight—bookkeeping, filings, billing/AR, payroll for three companies, and cashflow tracking—potentially assist with customer greetings for a set timeframe daily and support email and social media campaigns.
What you’ll do
- Bookkeeping across multiple entities; reconcile accounts & prep monthly summaries
- Billing & A/R: invoice, post payments, follow up on past-due accounts
- Run & submit payroll for 3-5 companies; maintain accurate records
- Track & forecast cashflow; flag variances and upcoming obligations
- Prepare/file routine corporate & state forms; coordinate with CPA as needed
- Maintain organized digital/physical files and entity records
- Greet customers/members during pre-determined time slot
- Research products/vendors (availability, specs, pricing) and summarize options
- File Sales Tax returns
Tools you’ll use
Google Workspace, Microsoft 365, Gusto, Stripe, Square, Puzzle,io, Mercury Bank
What you bring
- 2 years in bookkeeping/accounting ops/office management (multi-entity a plus)
- Working knowledge of A/R, payroll processes, and cashflow basics
- Detail-obsessed, organized, dependable; positive, solutions-oriented attitude
- Clear communication and professional customer presence
Nice to have
- Email marketing tools
- Social scheduling
- Experience in coworking, IT services, insurance
How to apply
Please apply through LinkedIn with your resume and a brief note about a process you improved in bookkeeping, A/R, payroll, or cashflow.
We’re an equal opportunity employer and welcome applicants from all backgrounds.