Campus Secretary/PEIMS Clerk

Job Title: Secretary/PEIMS

Exemption Status/Test: Nonexempt
Reports to: Principal 
Dept./School: Assigned Campus

Primary Purpose:
Maintain accurate records for the campus. Under close supervision, Public Education Information Management System (PEIMS) data, and grades. Perform general bookkeeping and maintain campus financial records, including campus activity funds.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to use software to develop spreadsheets and databases, and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to meet established deadlines
Knowledge of bookkeeping principles and practices
Ability to use software to develop or maintain spreadsheets and do word processing
Ability to maintain accurate and auditable records
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Effective organizational, communication, and interpersonal skills
Experience:
2 years data entry experience

Major Responsibilities and Duties:
Records and Reports
1. Collect PEIMS data into established database and verify accuracy according to prescribed procedures.
2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
3. Assist parents, students, and faculty with questions regarding student information.
4. Contact parents/guardians to verify student information/data as needed and report data problems to designated administrator.
5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
Accounting
6. Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
7. Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
8. Prepare gate boxes for all athletic events and process direct pay requests for officials.
9. Maintain inventory of campus fixed assets, equipment, and supplies.
Records
10. Prepare monthly and other periodic campus financial reports.
11. Assist with campus budget preparation.
12. Compile, maintain, and file all reports, records, and other documents as required.
Other
13. Assist in campus office as needed.
14. Maintain confidentiality.
15. Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.