Elementary Campus Secretary 2026-2027

Job Title: Campus Secretary

Exemption Status/Test: Nonexempt
Reports to: Principal Date
Dept./School: Assigned Campus

Primary Purpose:
Under close supervision provide reception and clerical assistance for the efficient operation of the campus office. Maintain accurate attendance records for the campus and perform data entry attendance.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding skills
Effective organization, communication, and interpersonal skills
Ability to understand and follow detailed written and verbal instructions
Ability to operate multi-line phone system
Experience:
Some clerical experience in office setting
Major Responsibilities and Duties:
Reception and Phones
1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
3. Assist parents in checking students in and out of school.
4. Prepare and distribute student identification cards, bus passes, and parking stickers.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Receive, sort, and distribute mail, messages, documents, and other deliveries.
Records and Reports
7. Collect and enter attendance into established database and verify accuracy according to prescribed procedures.
8. Assist parents, students, and faculty with questions regarding student attendance.
9. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
10. Compile, maintain, file, and distribute all attendance reports, records, and other documents as required following established procedures.
Other
11. Provide clerical assistance as needed including assisting with the scheduling of appointments.
12. Maintain confidentiality.
13. Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This information describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.