What are the responsibilities and job description for the SOURCING SPECIALIST position at Grandstand Glassware & Apparel?
The Sourcing Specialist for Promotional Products is responsible for identifying, evaluating, and managing suppliers that provide branded merchandise and custom promotional items. This role ensures cost-effective sourcing, high product quality, timely delivery, and alignment with client branding requirements. The specialist works closely with sales, design, and production teams to deliver creative and compliant promotional solutions.
Key Responsibilities
- Source and evaluate suppliers for promotional products such as apparel, drinkware, tech accessories, print materials, and corporate gifts
- Obtain competitive pricing, quotes, and product samples from vendors
- Negotiate costs, minimum order quantities (MOQs), production timelines, and shipping terms
- Collaborate with sales and creative teams to recommend products that meet client branding and budget requirements
- Ensure product quality, compliance (e.g., safety standards, CPSIA, Prop 65), and brand consistency
- Manage supplier relationships and maintain a reliable vendor network (domestic and overseas)
- Track orders from sourcing through production and delivery to ensure deadlines are met
- Resolve issues related to delays, defects, or pricing discrepancies
- Stay updated on industry trends, new products, materials, and sustainability options
- Maintain accurate records of vendors, pricing, and sourcing activities
Required Qualifications
- Bachelor’s degree in Business, Marketing, Supply Chain, or related field (or equivalent experience)
- Proven experience in sourcing, procurement, or vendor management
- Strong knowledge of promotional products, branded merchandise, or print industry highly preferred
- Excellent negotiation, communication, and organizational skills
- Ability to manage multiple projects and tight deadlines
- Proficiency in Microsoft Office (Excel required); experience with CRM, ERP, or order management systems
Preferred Qualifications
- 2–5 years of experience in promotional products, print sourcing, or branded merchandise
- Familiarity with industry suppliers and platforms (e.g., SAGE, ASI, or similar databases)
- Experience working with overseas manufacturers and import logistics
- Knowledge of decoration methods (screen printing, embroidery, heat transfer, laser engraving, etc.)
- Understanding of product compliance, safety regulations, and sustainability standards
Key Skills
- Vendor sourcing & relationship management
- Cost negotiation & budgeting
- Product knowledge (materials, decoration techniques)
- Attention to detail & quality control
- Time management & multitasking
- Problem-solving & adaptability
Key Performance Indicators (KPIs)
- Cost Savings/Cost Avoidance
- Gross Margin
- Quote Turnaround Time
- On-time Delivery
Salary : $50,000 - $60,000