Bookkeeper/Assistant Program Director

SUMMARY

To serve as Bookkeeper and Assistant Program Director for the Benodjenh Center. Responsibilities will include assisting in all Program Director duties that encompass but are not limited to reconciliation of invoices, attending budget meetings/quarterly reviews, providing budget forecasting and modifications. In addition, this position requires advanced administrative skills and the ability to work independently, as well as within a team, depending on projects and tasks assigned. Assist in the operational oversight of the Benodjenh Center.

MINIMUM QUALIFICATIONS

• Associates Degree in Accounting, Finance, Business Administration or Public Administration is required.
• Must have a minimum of 3 years of experience working in bookkeeping, prefer working with multiple federal grants/contracts.

• Must have a valid unrestricted Driver's license and be insurable by the GTB insurance carrier.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Regularly review and analyze budgets and provide feedback to the Benodjenh Center Supervisor.
• Assist with all grant applications that provide funding for the Benodjenh Center.
• Ensure compliance with outside obligations and Benodjenh Center and GTB policies.
• Provide statistical information and organize monthly and specialized reports as requested by supervisor.
• Works closely with Office of Management and Budget (OMB) for program and budget compliance, informing Benodjenh Center Supervisor of status.
• Compose routine letters, memorandums and reports including routing inter-and-intra department/agency forms and letters.
• Attend and record meeting minutes at monthly staff meetings
• Analyze and report key findings of information submitted to the Benodjenh Center Supervisor including overall minutes and quality assurance reports.
• Prepare for quarterly reviews, maintain program books, review budget and prepare modifications for approval.
• Attend budget meeting regularly with Supervisor or as her designee.
• Prioritize tasks in order of importance/urgency and complete multiple tasks in a time fashion.
• Manage and index files, records, policy, procedure and regulations manual and books.
• Post entries to records including but not limited to data preparation, coding, imputing/loading, transmittals, daily log maintenance, account management/reconciliation and document audits.
• Process forms, documents or information including typing, updating, filing and/or status tracking, locating and/or retrieving as required
• Other duties as assigned by supervisor.

OTHER SKILLS AND ABILITIES

• Superior interpersonal, time management and organizational skills along with the ability to work autonomously without daily supervision.
• Proficient in Microsoft computer software including Word, Access, Excel, Outlook and Internet Explorer.
• Possess capacity to be cross-trained in all administrative support functions.
• Must be free of any disqualifying personal history and pass a background investigation.
• Critical to the position is the ability to maintain the strictest level of confidentiality in all matters related to the position and follow HIPAA guidelines as outlined.
• Must have outstanding written and verbal communication skills.
• Excellent interpersonal and customer service skills with demonstrated patience, tact, and respect.
• Attend all training classes necessary to keep skills updated.
• Knowledge and experience of budgeting and accounting.
• Knowledge of the principles and practices of business organization and management.
• Knowledge of the organization and functions of a business operation with emphasis on departments to which assigned.
• Ability to research, analyze, and evaluate proposed programs and expenditures.
• Ability to work with large amounts of data, interpret financial records, detect errors, and prepare financial reports.

EDUCATION AND/OR EXPERIENCE

• Associates Degree in Accounting, Finance, Business Administration or Public Administration is required.
• Must have a minimum of 3 years of experience working in bookkeeping, prefer working with multiple federal grants/contracts.
• Must complete GTB Program Director's Training or complete within one year of hire date.

DRIVING REQUIREMENTS

• Must have a valid unrestricted Driver's license and be insurable by the GTB insurance carrier.

• Must have appropriate endorsements for all vehicles required to operate in the performance of duties.

SUPERVISORY RESPONSIBILITIES

None

EQUIPMENT TO BE USED

All basic office equipment, i.e., computers, printers, fax machines, phone systems, answering machines, typewriters, etc.

TYPICAL PHYSICAL DEMANDS

Work requires sitting, lifting, reaching, walking, and lifting heavy objects, such as a case of paper or several books at once. Also requires manual dexterity to operate office equipment, keyboarding, copiers, etc.

TYPICAL MENTAL DEMANDS

The employee uses judgement in identifying and selecting the most appropriate procedures to use, or in determining which of several established alternatives to use. Deadlines are involved, so there is time pressure on occasion. Work in an environment that may be noisy at times.

WORKING CONDITIONS

The employee uses judgement in identifying and selecting the most appropriate procedures to use, or in determining which of several established alternatives to use. Deadlines are involved, so there is time pressure on occasion.

COMMENTS

Native American preference will apply. Must be willing and able to pass a background investigation and a drug and alcohol urinalysis as a condition of employment. Adherence to strict company policy regarding confidentiality is a must.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the right to add or to change the duties of the position at any time. Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of the Director of Human Resources.

Salary : $19