What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at Baldwin Restaurant Group?
About Us
We are a family-owned restaurant group with a 22-year track record of business excellence, currently opening our 3rd location. We provide a supportive, structured work environment with flexible daytime scheduling, full benefits, and clear operational systems. We are seeking a detail-oriented, organized Bookkeeper to manage daily financial tracking and administrative tasks across our operations.
What We Offer
- Competitive Compensation: Hourly rate tailored to experience Signing Bonus.
- Schedule: Daytime hours (No late nights or split shifts; extended holiday closures).
- Health & Financial Benefits: Health coverage options and 401(k) retirement plan with company match.
- Perks: Daily staff meal, employee discounts, and administrative support.
Key Responsibilities
- Financial Data Entry & Reconciliation: Record daily transactions, reconcile bank and credit card accounts, and audit sales/expenses across platforms using QuickBooks.
- Spreadsheet & Reporting Management: Maintain accurate Excel workbooks for daily sales, waste logs, vendor costs, and budget tracking.
- Accounts Payable & Receivable: Process vendor invoices, match purchase orders to receipts, issue payments on time, and handle vendor billing inquiries.
- General Administrative Support: Organize financial files, complete weekly checklist tasks, and support leadership with operational tracking and audit preparation.
Requirements & Qualifications
- Software Proficiency: Proven, hands-on experience using QuickBooks (Online or Desktop) and Microsoft Excel (intermediate skill level required: formulas, data formatting, basic pivot tables).
- Experience: 2 years of bookkeeping, accounts payable, or general accounting experience preferred.
- Schedule Availability: Consistent availability during daytime business hours (Monday–Friday).
- Core Competencies: Exceptional attention to detail, strong organizational skills, high numerical accuracy, and ability to handle confidential financial data with integrity.
- Education: High school diploma required; Associate’s degree in Accounting, Finance, or Business Administration is a plus.
Job Types: Full-time, Part-time
Pay: $18.00 - $22.00 per hour
Expected hours: 20.0 – 30.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- QuickBooks: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
Work Location: In person
Salary : $18 - $22