What are the responsibilities and job description for the Project Accountant position at Grand Contracting, LLC?
Overview
We are seeking a detail-oriented and highly organized Project Accountant to support accounting operations across multiple entities and projects in the construction and real estate industry. This role is responsible for project-level accounting, intercompany transactions, reconciliations, and financial reporting, working closely with internal teams to ensure accurate, timely, and well-documented financial information.
The ideal candidate brings strong technical accounting fundamentals, exceptional organizational skills, and the ability to work through high volumes of transactional data in a multi-entity environment, while also valuing collaboration and a positive, team-oriented culture.
Key Responsibilities
Project & Operational Accounting
- Maintain accurate accounting records for assigned projects and legal entities.
- Track, review, and analyze project costs, invoices, and payments to ensure proper classification and timing.
- Monitor project activity and identify variances, unusual transactions, or missing documentation.
- Support month-end close activities related to project accounting.
Accounts Payable & Receivable
- Review, code, and enter invoices into accounting systems.
- Prepare and support check runs, ACH payments, and vendor communications.
- Investigate and resolve outstanding accounts payable and accounts receivable items.
- Assist with cash application and deposit tracking as needed.
Cash & Balance Sheet Reconciliations
- Perform bank and cash reconciliations across multiple entities.
- Investigate old outstanding checks and aged reconciling items.
- Research and resolve balance sheet discrepancies related to projects, AR, and AP.
- Assist with reconciling intercompany balances and clearing differences.
Intercompany & Related-Party Transactions
- Prepare, review, and track intercompany and related-party invoices.
- Ensure transactions are properly recorded and aligned on both sides of intercompany entries.
- Maintain clear and well-organized supporting documentation and tracking schedules.
Reporting & Analysis
- Prepare AR/AP aging reports and assist with balance tie-outs.
- Support project-level financial reporting and internal management reporting.
- Assist with audit support, data requests, and documentation as needed.
Systems & Tools
- Sage 300 and/or Sage Intacct (preferred, or strong willingness and ability to learn)
- Bill.com (preferred, or strong willingness and ability to learn)
- Microsoft Excel (strong skills required; ability to work through large data sets and support accurate general ledger coding)
- Shared drives and accounting documentation systems
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field.
- 3 years of accounting experience, preferably in a project-based, construction, real estate, or multi-entity environment.
- Strong understanding of general ledger accounting, AR/AP, and reconciliations.
- Advanced Excel skills, with the ability to analyze high volumes of data and properly code transactions in the general ledger.
- Exceptional organizational skills, with the ability to manage multiple priorities and follow through on open items.
- Effective and transparent communicator, comfortable collaborating with team members and escalating issues appropriately.
- High attention to detail and commitment to accuracy, documentation, and process consistency.
Preferred Experience
- Project accounting or job-cost accounting experience, or a strong willingness to learn in a project-based environment.
- Exposure to multi-entity and intercompany accounting, or demonstrated ability to learn complex entity structures.
- Experience with Sage 300, Sage Intacct, and/or Bill.com, or strong aptitude and willingness to learn these systems.
- Experience supporting month-end close, reconciliations, and audit requests.
- Background in a growing or evolving accounting department with changing priorities.
Why Join Us
- Hands-on role with exposure to multiple projects and legal entities.
- Opportunity to strengthen and improve accounting processes and controls.
- Collaborative, team-oriented environment with direct interaction and mentorship from the Controller.
- A workplace that values a strong, positive culture — including professionalism, mutual respect, accountability, and a positive attitude toward teamwork and growth.
- Competitive compensation and benefits package.