Executive Assistant to the University Police Chief

Executive Assistant to the University Police Chief  Salary $38,000.00 - $43,888.00 Annually Location Grambling Job Type Full-Time Unclassified Job Number 202200368 Division Operations Department Public Safety Opening Date 12/12/2025 Closing Date 5/8/2026 11:59 PM Central Description Benefits Questions Job Summary Must have the ability to effectively manage sensitive interpersonal interactions at all levels. Contributes to the completion of boarder and more complex organizational or program projects and goals. Often provides project leadership or represents the work unit on key projects within and outside the organization. Work requires coordination with individuals at all levels within the organization and as needed, acts as a representative to outside entities. Job Duties & Responsibilities Serve as first point of contact for the Office of the University Police Chief. Perform a wide variety of complex, responsible, and confidential administrative duties for the Police Chief and command staff. Handle confidential and sensitive information and assignments with discretion. Review and edit department correspondence sent through the chain of command, ensuring documents and reports are professionally presented and adhere to appropriate policies and procedures. Screen and set access and appointments for the Chief of Police and greet visitors, ascertain nature of business; take action or refer to appropriate office Promote accessibility, prioritizing communications and directing inquiries to the appropriate venue with an emphasis on problem-solving. Prepare travel arrangements for Chief of Police and other staff members as needed Maintain, control and issue police badges when needed; determine and maintain proper inventory, working with the vendor to purchase or refurbish as required Collect information on operational and administrative matters; prepare comprehensive reports or manuals; write and prepare a variety of internal and external correspondence and documents. Prepare Requisitions, Direct Payments, and reimbursements as needed Maintain the Police Department’s personnel records; process paperwork for personnel actions including new hires, promotions, and terminations; monitor performance evaluation dates and track completion status. Coordinate recruitment processes with Human Resources; work with Command Staff and HR on job posts, applicant screening, arrange interviews, communication with candidates, and participate in the selection process. Assist in the preparation of quarterly and annual reports; preparation of department budget documents, monitor department expenditures and complete required financial transaction documentation. Interact with Federal, State, and Local law enforcement agencies at Chief’s discretion Perform other duties as assigned Qualifications Minimum: Bachelor’s degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Three years of administrative work experience Preferred: Experience handling confidential and sensitive material Two (2) years of administrative experience involving public contact or employment at a law enforcement agency Supplemental Information Applications without the following will not be considered complete. Cover Letter Resume Transcript(s) if applicable Curriculum Vitae if applicable Review of applications will begin January 16, 2026 and continue until position is filled. State As a Model Employer

Salary : $38,000 - $43,888