What are the responsibilities and job description for the Administrative Coordinator 2(Job Appointment) position at Grambling State University?
About this Job
Mission:
The Louisiana State Board of Cosmetology regulates and monitors the field of cosmetology in the state as necessary to assure the public health and welfare of its citizens. The agency assures that individuals receiving licenses meet the educational requirements established by law and that licensed professionals maintain the highest standard while providing services to the public. To maintain an active Board while fulfilling all legal requirements set by Louisiana law over 12 meeting days each calendar year. To conduct all agency business professionally and efficiently in the issuance of licenses, student testing, and necessary inspections as established by state law. To collect all revenue from license fees or fines as established under state law, keeping accurate records thereof, and standing for audits and legislative compliance each fiscal year. To maintain license issuance and renewal daily. To provide for students testing at the Board office on a regularly scheduled basis, with at least 8 testing days per month. To provide for salon and school inspections at least twice annually for each such license issued. To maintain an adequate staff of well-trained employees under civil service rules and regulations, to deliver courteous service to the public
Overview of the Role:
An administrative coordinator is a professional responsible for adhering to the policies of the Louisiana State Board of Cosmetology and responsible for the implementation of the duties assigned by the Executive Director or the immediate supervisor. This position needs to have excellent attention to detail, communication and interpersonal skills, and exhibit professionalism and time management skills.
Job Appointment: This job is listed as an appointment that could last up to four years
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and idea
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions
Following Policies & Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Minimum Qualifications
One year of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
- Collecting, sorting, and distributing mail to the appropriate departments
- Filing and maintaining records
- Serving as receptionist, including answering calls and greeting visitors
- Providing administrative support to staff as needed
- Assisting with general office operations and documentation
Position-Specific Details:
Appointment Type: This position will be filled as a job appointment that will be filled for a limited duration, not to exceed four years.
Career Progression: This position does not participate in a Career Progression Group.
Work Schedule: Work hours are 7:30 AM - 4:00 PM, Monday-Friday.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Additional status message information can be found in the Information section of the Current Job Opportunities page.
- Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Tisha Butler
Louisiana State Board of Cosmetology
225-756-3404
tisha.butler@la.gov