Community Schools, BAMM, Program Assistant

About Graham:

Graham provides life-changing tools and resources for children, young adults and families who face some of the most difficult obstacles caused by poverty, racial injustice, and lack of access to educational opportunities, living wage employment, quality healthcare, and affordable housing.

We collaborate with communities and strong partners to create and implement innovative strategies so everyone can lead healthy, joyful, and successful lives.

Program Description:

The Bronx Academy for Multi-Media seeks a vibrant, dedicated Program assistant to work closely with the Community School Director to ensure our program is of the highest quality. The Program Assistant will coordinate, update, and generate reports for the 21st CCLC extended-day program and will provide daily administrative support services.

Principal Objective/Role Overview:

The Program Assistant is responsible for the overall administrative duties of the site to ensure the program can effectively meet the agency and specific program mandates. The Program Assistant works closely with the Program Leadership to ensure that the site and the program are of the highest quality. The policy of confidentiality regarding participant information must be strictly always adhered to.

Job Responsibilities:

• Provide clerical support to the program staff, including ensuring adequate coverage at the Community School office, answering & directing telephone calls, maintaining files, creating documents, and related tasks.
• Promptly, professionally, and efficiently assist all visitors upon arrival.
• Develop and compile statistical data for reports as needed for 21st CCLC data system.
• Organizes, schedules, and attends meetings and conferences for program participants and staff.
• Enroll new participants in the 21st CCLC data system.
• Closes out and properly files case records when students no longer attend the program, including organizing files and dropping from 21st CCLC data system.
• Assist with program special events.
• Order & maintain inventory of all office supplies and participant needs.
• Report equipment and maintenance needs & follow-up to completion.
• Proactively problem-solves building and front desk challenges.
• Ensure staff signs in and out daily.
• Attend job-related training and staff meetings.
• Acts as liaison with other sites.
• Perform other duties as assigned.

Position Qualifications:

• Experience working with middle school students and families in a school setting.
• A high school diploma or equivalent is required, with some college education in a related field being a bonus.
• Excellent written and verbal communication abilities combined with practical decision-making and problem-solving skills.
• Bilingual in English and Spanish would be an advantage.
• Afternoon and evening availability, with some Saturdays.
• Exceptional attention to detail, particularly with administrative tasks, including proficient use of Microsoft Suite for thorough and meticulous documentation, upholding professional boundaries, and maintaining confidentiality.
Familiarity with 21st CCLC program.

Salary & Compensation:

• Base Salary or Hourly Rate: $21.36/hour
• FLSA Status: Non-Exempt

EEO Statement

The Equal Employment Opportunity Policy of Graham is to provide a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability. Graham hires and promotes individuals solely based on their qualifications for the job to be filled.

Graham believes that associates should be provided with a working environment which enables each associate to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability.

We expect and require the cooperation of all associates in maintaining a discrimination and harassment-free atmosphere.