SPED Assistant

Special Education Assistant Job Description Position Title: Special Education Assistant Reports To: Special Education Dean & Lead Intervention Specialist Work Year: 12-Month Employee FLSA Status: Exempt Position Summary: The Special Education Assistant provides administrative, compliance, and logistical support to the Special Education Team to ensure high-quality services for students with disabilities. This role assists the Special Education Dean, intervention specialists, school psychologists, and related service providers in planning, scheduling, filing, and implementing Individualized Education Programs (IEPs), Evaluative Team Reports (ETRs), Manifestation Determination Reviews (MDRs), and compliance audits. The assistant ensures that the school’s special education programming runs efficiently and escalates issues to supervisors when necessary. Primary Job Responsibilities: 1. IEPs, ETRs, MDRs Develop and maintain an annual calendar for all special education meetings. Confirm participants for each meeting which includes: district representative, school psychologist, intervention specialist, general education teacher, family, related service providers, and student. Schedule meetings in consultation with school psychologist, intervention specialist, and special education Dean Ensure that student files (both digital and print) are complete and updated, including signature pages, IEPs, ETRs, MDRs, OP-09s, and PR-01s. Annually withdrawn or graduated student files are properly placed into storage. Provide administrative and logistical support to the intervention specialists, related service providers, general education teachers, and school psychologists with guidance for any changes from IEP or MDR meetings. 2. Collaboration & Teamwork Participate in team meetings to discuss student progress, team challenges, and intervention strategies. Maintain open communication with team members regarding planning, scheduling, filing, and documentation needs. Communicates needs related to data reviews, file audits, new student file review, or parent communications. Promote a growth mindset and solutions-oriented approach within the special education team. 3. Compliance & Documentation Support Ensure confidentiality and compliance with federal and state special education laws (IDEA, Section 504). Support school leadership in preparation for annual file audits. Participate in annual data review required by sponsor or ODEW. Assist the school registrar in obtaining and reviewing special education records for incoming students, including contacting prior schools and ensuring complete documentation. Support school leadership in addressing any findings from special education profile audits, which may involve reviewing data, revising protocols, and implementing necessary changes. Provide support for students using communication devices, text-to-speech programs, and other accessibility tools. Qualifications & Skills: Required: High school diploma or equivalent. Experience working with students in an educational or childcare setting. Strong communication and collaboration skills. Ability to maintain confidentiality and professionalism. Patience, flexibility, and a commitment to supporting diverse learners. Comfortable with working with technology including Google products. Preferred: Associate’s degree or higher in education, special education, or a related field. Experience working with students with disabilities. Work Environment & Expectations: Work in various classroom settings, including general education, special education, and intervention rooms. May require standing, walking, and assisting students with mobility or self-care tasks. Participation in professional development and training. To apply: Please visit our website: https://www.thegrahamfamilyofschools.org/Employment.aspx When completing the application, please be prepared to answer some essay questions, provide a resume and cover letter, and other documents which you may wish to provide for our consideration.

Salary : $40,000 - $45,000