What are the responsibilities and job description for the Administrative Assistant III (Logistics Operations) position at GraceMark Solutions?
Job Title: Administrative Assistant III (Logistics Operations)
Location: Onsite - San Pedro, CA area
Employment Type: Part-time Contract (6 months)
Hours: 20 hours per week
Hourly Rate: $17 USD (pending confirmation)
Position Overview
We are seeking a highly organized and proactive Administrative Assistant to support daily operations in a dynamic logistics environment. This role involves coordinating administrative functions, supporting supervision activities, and ensuring smooth operational workflow. The ideal candidate will be a detail-oriented professional with strong communication and multitasking skills.
Key ResponsibilitiesOperations Support
- Support supervision of operational staff and dispatch office functions
- Monitor workflow and assist in resolving operational issues as they arise
- Coordinate administrative aspects of line handling and scheduling operations
- Maintain operational documentation and records
Safety & Compliance Administration
- Assist in maintaining workplace safety documentation and records
- Support safety meeting coordination and inspection documentation
- Help ensure compliance with company policies and regulatory requirements
Customer Relations Support
- Serve as administrative point of contact for customer inquiries
- Assist in resolving customer issues and maintaining service documentation
- Support customer meeting preparation and follow-up activities
Administrative Functions
- Assist with billing processes and invoice review
- Support payroll processing through timekeeping verification
- Coordinate with HR/payroll departments as needed
- Maintain office systems and procedural documentation
QualificationsRequired Skills
- Proven administrative and organizational skills
- Strong communication and problem-solving abilities
- Proficiency in Microsoft Office Suite and office systems
- Ability to work independently and manage multiple priorities
- Detail-oriented with strong follow-through capabilities
Preferred Experience
- Prior experience in logistics, port operations, or related field
- Understanding of safety regulations and compliance standards
- Experience in operational support or supervisory assistance
Work Environment
- Onsite position in San Pedro, CA area
- Part-time schedule: 20 hours per week
- Dynamic logistics operations environment
- 6-month contract position
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Salary : $17
