Church Office Administrator

GRACE UNITED METHODIST CHURCH
OFFICE ADMINISTRATOR, PART-TIME

Job Description

Position Objective: The primary function of this role is to support the Pastor and congregation as the organizational hub of the church, through the responsibilities listed below, and by providing a welcoming presence for phone calls and visitors to the church during office hours.

Preferred Qualifications: Prior work experience as an office administrator/secretary is preferred, but not required; knowledge and proficiency with standard computer word processing programs and email; experience posting on Facebook, and other social media platforms; experience using Mailchimp, Sign-Up Genius, Google Forms, Google Docs, and other related technology tools; excellent interpersonal, communication and organizational skills; high attention to detail; ability to maintain confidentiality; reliable and flexible; willingness to learn; ability to work well with others as part of a team.

Hours: Mondays, Wednesdays & Fridays: 9:00 a.m. – 12:00 p.m. (9 hours/ week)

Salary: $18/hour

Responsible to: Staff-Parish Committee and the Pastor

Benefits: No benefits are included in this position.

The responsibilities of the Office Administrator in the regular operation of the church will include:

• Screening and routing incoming phone calls; taking and forwarding messages
• Preparing, printing and folding of bulletins and inserts for weekly and special worship services; emailing the weekly worship link with bulletin and hymns
• Updating the church’s Facebook pages and Web site on a weekly basis
• Composing and emailing of the Grace Weekly Update using Mailchimp
• Responding to emails directed to the church office address
• Collecting, sorting and delivery of mail
• Organizing, ordering and dispensing office, worship, maintenance and general supplies
• Maintaining the congregational calendar and the facilities’ use calendar
• Maintaining attendance records
• Maintaining weekly worship reports
• Routine filing and records maintenance and organization
• Emailing and snail mailing schedules and reminders to: ushers, lectors, coffee hour hosts, Communion stewards, Sunday School volunteers, volunteer drivers, and others as needed
• Sending other informational emails to the congregation at the Pastor’s request
• Creating event flyers and publicity
• Composing, updating and posting monthly birthdays list
• Updating Directory program and printing directory
• Notifying Membership Secretary of all changes in address and phone information
• Document and booklet preparation, including electronic documents, for annual Charge/Church Conference, in cooperation with the Pastor
• Compiling and distributing notes for monthly Church Council and other meetings
• Setting up Zoom meetings as requested by the Pastor and Committee Chairs; pulling recordings from the cloud onto the office computer and filing in an organized manner
• Creating PowerPoint announcement and service related slides to be shown during the services
• Making copies, as requested by the Pastor, church committee members and others
• Notifying the pastor of memorial gifts with all information necessary to send a thank-you card, as well as maintaining the memorial gift records
• Ensuring the safety of data maintained on the church computer by performing routines backups and checking the content
• Updating the bulletin board with the latest committee reports
• Other duties, as may be required by the Pastor

Job Type: Part-time

Pay: $18.00 per hour

Application Question(s):

• I have read the job description, including the hours per week and the pay, and feel this job would be a great fit for me. Yes or No?
• What specifically interests you about this position?
• Why do you feel you would be a good fit for this position?

Education:

• High school or equivalent (Required)

Experience:

• Office Administrator: 1 year (Preferred)

Work Location: In person

Salary : $18