Assistant Administrator

Come be a part of Grace Lutheran Communities!

We're looking for a dedicated Assistant Administrator to join our Prairie Pointe team!

We have a Full-Time position available!

At Grace Lutheran Communities, we don’t just offer jobs—we offer meaningful careers rooted in compassion, service, and community. Every day, our team members make a real difference in the lives of others, creating a warm and welcoming environment where residents feel valued and cared for. If you’re looking for more than a paycheck and want to be part of something truly rewarding, you’ve found the right place. Join us and be part of a mission that matters.

BENEFITS: (dependent on your work status)

• Competitive Pay
• Medical, Dental and Vision
• Health Savings Account
• Paid Time Off
• PayActiv – On demand access to earned wages
• Retirement match (up to 4%)
  
  

ESSENTIAL FUNCTIONS:

• Office Reception: answer and screens incoming telephone calls in a courteous and professional manner; routes and takes messages as appropriate
• Conduct tours with prospective tenants and families
• Coordinate employee schedule, maintains staff chronological records, in-service records, new hire trainings, and interview process
• Complete assigned employee performance reviews
• Train and Coach employees to achieve desired performance.
• Completes disciplinary action as needed
• Assist with resident referral and assessment process
• Basic bookkeeping (receipts and disbursements, petty cash reconciliation, tenant accounts)
• Set up resident information in EHR
• Order supplies for nursing, housekeeping, dietary, office
• Code invoices
• Maintain weekly census, unit availability reporting
• Clerical duties
• Organization of resident chart at admission and following discharge
• Has access to and maintenance of confidential information and records
• Coordinate and process biweekly payroll
• Project a positive image of the organization in dealing with tenants, family, co-workers, MCO’s and public
• Participate in on-call rotation for staffing emergency’s as needed and determined by facility Administrator
  
  

Physical Requirements

• Frequent twisting, occasional bending, frequently reaches at, above, or below shoulder height
• Frequently lifts and carries 5 pounds, occasionally pushes/pulls office equipment weighing up to 25 pounds within the office area
• 85% of work day is spent sitting, 10% walking, 5% standing
• Adapts to frequent interruptions/changing situations and traffic flow
• Must be able to positively communicate orally and/or in writing with residents, co-workers, families and the public
  
  

Other Requirements

• Follows/adheres to organization, federal, and state regulations and guidelines, including Resident/Client rights
• Maintains neat, well-groomed appearance, adhering to dress code of organization/program