What are the responsibilities and job description for the Administrative Assistant position at Gowan Company?
Administrative Assistant
Job Summary
Front Office Receptionist is responsible for managing the front desk and providing administrative support to ensure efficient operation of the office.
Essential Duties and Responsibilities:
- Greeting Guests: Welcoming visitors and directing them to the appropriate person or department
- Phone Management: Answering, screening, and forwarding incoming phone calls
- Information Provision: Providing basic and accurate information in-person and via phone/email
- Customer Service: Addressing visitor inquiries and resolving any issues or complaints
- Manage collections and deliveries to post office and banks
Process, review, and reconcile invoices through Coupa to ensure accuracy and compliance with company policies.
Monitor invoice workflow in Coupa, resolve discrepancies, and coordinate with vendors or internal departments as needed.
Maintain accurate records of invoice approvals and payments within the Coupa system.
Required education, knowledge:
- High school diploma in any matter
- Knowledge of the English language will be a preferential requirement.
Required skills, abilities:
- kind and affable
- customer (internal and external) oriented
- Coupa