What are the responsibilities and job description for the Office Manager / Bookkeeper position at Gourmet Distribution?
Job Overview
We are seeking a highly organized and proactive Office Manager / Bookkeeper to oversee daily office operations and manage financial records. The ideal candidate will possess strong administrative skills, experience in bookkeeping, and the ability to coordinate various office functions. This role offers an opportunity to contribute to a dynamic team environment, ensuring smooth office workflows and accurate financial management.
Duties
- Manage daily office operations, including front desk responsibilities and multi-line phone systems
- Oversee scheduling and calendar management for staff and events
- Handle vendor management, including invoicing, payments, and relationship building
- Maintain accurate bookkeeping records using QuickBooks or similar software
- Manage payroll processing and human resources functions such as employee records and benefits administration
- Assist with budgeting, expense tracking, and financial reporting
- Coordinate event planning and logistical arrangements for company functions or meetings
- Supervise administrative staff, providing training & development opportunities
- Ensure filing systems are organized and up-to-date, including medical office management if applicable
- Maintain professional communication with clients, vendors, and team members through phone etiquette and effective correspondence
Skills
- Proven experience in office management, clerical work, or administrative roles with strong organizational skills
- Proficiency in QuickBooks, calendar management tools, and multi-line phone systems
- Experience in bookkeeping, payroll processing, budgeting, and vendor management
- Supervising experience with team management capabilities
- Excellent communication skills with professional phone etiquette
- Strong organizational skills to handle filing, scheduling, and training responsibilities
- Knowledge of human resources practices and medical office management (preferred)
- Event planning expertise for coordinating meetings or company functions
- Ability to manage multiple priorities efficiently in a fast-paced environment
This position requires a detail-oriented professional capable of multitasking effectively while maintaining high standards of accuracy and professionalism.
Job Type: Part-time
Pay: $19.00 - $22.00 per hour
Work Location: In person
Salary : $19 - $22