What are the responsibilities and job description for the Administrative Assistant position at Gourmac Inc.?
We are seeking a highly competent Administrative Coordinator to be the backbone of our office operations. This role requires someone who thrives on organization, follows through on commitments, and ensures that administrative and operational tasks are completed accurately and on time. You will help to support staff, enter purchase orders, and manage vendor portals.
This position is ideal for a proactive, tech-savvy individual who can manage multiple systems, streamline workflows, and maintain precise attention to detail.
Key Responsibilities
- Enter purchase orders, manage vendor portals, create packing lists and shipping labels.
- Draft, proofread, and distribute professional correspondence with impeccable grammar and accuracy.
- Track, prioritize, and complete administrative projects with minimal supervision.
- Maintain accurate records through data entry, filing, and proofreading to ensure information integrity.
- Identify and implement process improvements to enhance efficiency and reliability.
- Communicate clearly and proactively about task status, delays, and updates.
- Greet visitors and manage front desk operations with professionalism, creating a welcoming atmosphere.
- Answer multi-line phone systems promptly, directing calls efficiently and providing excellent customer service.
- Assist with customer support tasks via phone and email, demonstrating strong communication and problem-solving skills.
- Support clerical duties including typing correspondence, organizing files, and general administrative assistance.
Qualifications
- Proven experience in administrative, operations, or office management roles.
- Strong computer literacy and proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and vendor/PO systems.
- Exceptional attention to detail and follow-through on responsibilities.
- Strong written and verbal communication skills.
- Ability to prioritize tasks, work independently, and take ownership of responsibilities.
- Comfortable managing multiple systems and daily data entry tasks.
Preferred:
- Experience with procurement or vendor management.
- Experience improving office processes or systems.
- Knowledge of bookkeeping, QuickBooks, or relevant office management practices.
What We Offer
- A central role where accuracy, reliability, and proactive problem-solving are highly valued.
- Opportunity to streamline operations and make a tangible impact on company efficiency.
- A professional, tech-forward environment where your organizational skills can shine
Pay: From $17.00 per hour
Benefits:
- 401(k)
- Employee discount
- Health insurance
- Paid time off
Work Location: In person
Salary : $17