Executive Assistant to Chief Executive Officer

THE ROLE:

We are seeking a highly organized, detail oriented, and go-getter Executive Assistant to provide high-level administrative support to the Chief Executive Officer of a leading controlled environment agriculture (CEA) leafy greens producer and nationally recognized consumer packaged goods (CPG) brand. 

This person will work cross-departmentally, and be external facing with key clients, partners, and stakeholders to provide multifaceted support to the CEO. 

AREAS OF RESPONSIBILITY:

• Exercise a high level of confidentiality and discretion, especially relating to sensitive Company matters at the C-Level.
• Maintain a daily calendar of meetings and events. Coordinate and organize complex calendars and schedules such as leadership and board meetings; Recognize and resolve any scheduling conflicts in advance and with adequate notice to all attendees. 
• Be responsive to emails/texts/phone calls during and outside normal business hours. Must be comfortable working across time zones (EST/PST).
• Assist in preparing Word, Excel, PowerPoint presentations, decks, agendas, reports, special projects and other documents in support of, and to maximize the efficiency of the CEO. 
• Arrange travel and accommodations for the CEO and prepare related expense reports. 
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 
• Intake and deliver accurate messages to/from the office of the CEO; Respond to requests by gathering and providing pertinent information; Redirect non-routine matters, as appropriate. 
• Copy, scan, and email business documents to/for/on behalf of the CEO. 
• Open, organize, and summarize business mail addressed to the CEO; Respond or re-direct as appropriate.
• Coordinate any digital solutions/ IT support requests relating to the office of the CEO. 
• Represent the company and the CEO in a positive light through great follow-through skills, sound judgment, discretion, and confidentiality.
• Provide support to the Chief of Staff of the CEO, as assigned.
• Complete ad hoc projects and additional duties, as assigned (may include personal and/or family matters). 

QUALIFICATIONS

• 2- or 4-year college degree. 
• Minimum of 5 years’ experience as an executive assistant to the C-Suite.
• Excellent verbal, written, and interpersonal communication skills. 
• Highly organized and detail oriented. 
• Enjoys working in an entrepreneurial, fast-paced environment.
• Acts with a high degree of professionalism and intuition to read the room. 
• Excellent time management skills; Proven ability to meet deadlines and deliver accurate client ready work.
• Ethically grounded; Ability to exercise sound judgment and confidentiality in an array of situations, particularly C-Level business.
• Proficiency in Microsoft Suite: Excel, Outlook, Word, Teams, PowerPoint; SharePoint; Zoom. 
• Must have valid authorization to work in the United States.
• Hybrid role: CA (Davis area); NYC (Brooklyn area); or willing to consider CO (Windsor area); Must be willing/able to work Pacific time zone.
• Salary dependent upon experience and geographic location.

Salary: $60,000.00 - $71,000.00/year