Administrative Assistant/ Scheduler

Job Summary
We are seeking a highly organized and professional Administrative Assistant/ Scheduler to support our office operations. The ideal candidate will manage Ready-Mix appointment scheduling and provide exceptional customer service. This role requires strong computer literacy, excellent organizational skills, and the ability to multitask efficiently in a fast-paced environment. Bilingual abilities are a plus, as well as experience with Microsoft Office or Google workspace. The Administrative Assistant/ Scheduler will play a vital role in ensuring smooth daily operations and maintaining positive interactions with clients and staff.

Responsibilities

• Manage appointment scheduling and calendar coordination using Microsoft Office, Google Workspace, and specialized scheduling software.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Handle incoming calls, provide customer support, and respond to client inquiries promptly
• Maintain office supplies inventory and assist with basic bookkeeping using QuickBooks or similar accounting tools
• Support office management tasks such as filing, record keeping, and correspondence handling
• Provide administrative support to staff including personal assistant duties, calendar management, and document preparation
• Ensure efficient office operations through effective time management and organizational skills

Qualifications

• Proven experience in office administration, clerical work, or related roles
• Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry software
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are highly desirable to serve diverse clients
• Exceptional customer service skills with professional phone etiquette and communication abilities
• Office management or medical/dental receptionist experience is a plus
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail
• Fast- paced typing skills.
• Prior experience in customer support or administrative roles demonstrating reliability and professionalism.

Job Type: Full-time

Expected hours: 40 – 50 per week

People with a criminal record are encouraged to apply

Work Location: In person