Campus Operations Coordinator

Overview:
Gordon-Conwell Theological Seminary is a multidenominational, evangelical graduate school committed to equipping Christian leaders to think theologically, engage globally, and live biblically. With nearly 1,400 students across campuses in Massachusetts, North Carolina, Florida, and online, Gordon-Conwell’s student body represents more than eighty-five denominations and fifty countries. The seminary offers master’s and doctoral programs—delivered in English, Spanish, and Portuguese—that combine academic excellence, spiritual formation, and a deep commitment to Scripture. Its 12,000 alumni serve Christ through ministry in the church, the academy, and the workplace. Gordon-Conwell is accredited by the Association of Theological Schools, the New England Commission of Higher Education, and the Council for Accreditation of Counseling and Related Educational Programs.

Position Summary:    
The position manages the day-to-day operations of the Jacksonville hub, coordinates local events, and provides administrative support to ensure a hospitable work environment for staff, students, and faculty at GCTS.

Key Responsibilities:
1.    Day-to-Day Operations
a.    Ensure the day-to-day operations of the local GCTS office, library, and hub room scheduling, providing a hospitable work environment for staff, students and faculty (i.e. the library space is welcoming, books reshelved, and the space is in functional order, classrooms work, staff have what they need to complete their jobs).
b.    Coordinate with the Salem Center for additional spaces as needed.
c.    Coordinate with various GCTS offices to ensure that the library, technology, and human resources are working in alignment to serve the needs of the local staff, students and faculty.

2.    Event Coordination
a.    Provide administrative support for classroom, city and regional seminary events (i.e. course intensives, Telos), including event communications, signups, marketing emails, catering, resource ordering and event logistics, communicating and coordinating with the respective GCTS offices/staff/faculty (i.e. Marcomm) that may be related to the event.
b.    Coordinate with the Registrar’s office, local staff, and teaching faculty to plan, advertise, invite and host local intensive courses that engage both local and commuting students.

3.    Administration
a.    Serve as the Board of Advisors administrative support liaison, ensuring the regular scheduling of meetings, minutes, communications and the various policies and procedures for the BOA are complete.
b.    Complete the annual Clery Report and related forms.
c.    Manage the Jacksonville Budget: coordinate the annual budget, monitor the monthly budget, ensuring proper allocations of local expenses.
d.    Represent local constituents on seminary wide scholarship committees as needed.
e.    Participate in the seminary operations team meetings, representing the needs of Jacksonville to the Vice President’s operations team.
f.    Participate/facilitate local team meetings, ensuring strong communication lines between local staff and the seminary.

Required Competencies
•    Discernment: Clear recognition of the importance of confidentiality.
•    Customer Service: Strong customer service skills with the ability to demonstrate empathy with coworkers and constituents.
•    Communication and Interpersonal Effectiveness: Must have strong written and verbal communication skills.  Demonstrated ability to collaborate and serve in a team environment that requires collegiality and regular collaboration across multiple locations and modalities.
•    Technical Knowledge: Proficient with standard office software such as Microsoft Office; be able to create documents and spreadsheets, manage databases, work with scheduling and communications platforms, familiar with basic financial systems and expense tracking software and project management tools.
•    Must be able to lift/move moderately sized boxes of books (up to 50 pounds).
•    Clear understanding of the mission of the Seminary and willingness to abide by the Community Life Statement of GCTS.

Education and Experience
•    High School diploma required; Bachelor’s degree preferred.
•    2 years general administrative experience in a related role required.
•    Ability to speak and write in additional language beyond English is a plus, especially in Spanish and/or Portuguese.

Application Process
Please apply through Gordon-Conwell’s Career Center available here: https://www.gordonconwell.edu/employment/

Please include these documents in either Microsoft Word or PDF formats:
•    A cover letter addressed to Dr. Brad Howell, VP of Graduate Programs, explaining your interest in the position preferred.
•    A formal CV that includes the names of at least three references required.

No hard copy materials, please. Opportunities to interview will be made available at the search committee’s initiative. Applications will be accepted until the position is filled.