What are the responsibilities and job description for the Executive Assistant position at Goodwin House?
Celebrated as the #3 Top Workplace in the D.C. region for 2025 by The Washington Post since 2019, Goodwin Living is more than a team – it's a global family of individuals who represent more than 70 countries.
Goodwin Living is proud to be recognized as a Top Workplace in the greater Washington, D.C. region by The Washington Post every year since 2019 — and now nationally by USA Today. Since 2022, we’ve also been annually recognized as one of the top 100 employers for interns by the Top Virginia Employers for Intern Awards. These honors are based entirely on feedback from our team members, gathered through an annual third-party survey. Here’s what they say makes us stand out:
- Embracing Diversity: Our strength is in our diverse team from over 65 countries, fostering an inclusive and vibrant culture that values every voice.
- Growth and Opportunities: We bolster personal and professional development, offering myriad opportunities, from on-the-job training to mentorship programs and financial support, to help you reach your full potential.
- Valuing Our Team Members: By prioritizing team member satisfaction, we create a fulfilling work environment with competitive benefits, work-life balance, and recognition programs, ensuring our team feels appreciated and valued.
About the Position
The Executive Assistant is a vital member of the Foundation team, providing high-level administrative and operational support in a fast-paced, detail-oriented environment. This role supports the team in managing executive priorities, coordinating Board and donor-related activities, and maintaining smooth day-to-day team operations. The Executive Assistant ensures that communications are timely, documents are accurate, and key Foundation tasks are executed efficiently. This position reports directly to the Director of Foundation Operations.
This position is based in the Washington, DC metropolitan area and will work primarily from Goodwin House Bailey’s Crossroads (GHBC), with regular visits to other Goodwin Living locations, including Goodwin House Alexandria (GHA) and The View Alexandria (TVA). The role requires a consistent on-site presence and occasional evening availability for Board, donor, and resident events.
Job Duties
Executive & Board Support:
Serve as a key administrative partner to the Chief Philanthropy Officer, managing calendars, scheduling, and executive logistics.
Coordinate Board of Directors and committee meetings in partnership with the Chief Philanthropy Officer, including scheduling, preparing and distributing materials via BoardEffect, sharing the meeting book during sessions, and sending timely reminders to members. Committee meetings are held via Zoom, and quarterly Board meetings are hybrid (in-person and Zoom).
Act as a liaison between the Chief Philanthropy Officer and Board members, donors, and community stakeholders, ensuring timely and professional communication.
Draft, edit, and format correspondence, presentations, and reports for the Chief Philanthropy Officer and Foundation team members.
Operations & Team Support:
Coordinate logistics for cultivation and stewardship events, including catering, room booking, attendee tracking, briefing materials, and follow-up actions.
Submit and reconcile monthly team credit card transactions, ensuring timely processing in accordance with finance procedures.
Oversee donation processing activities, including coordinating collection from multiple locations and ensuring proper scanning, documentation, and filing of gift-related materials.
Maintain organized and accurate files of donor acknowledgment letters to ensure compliance and proper documentation. Occasionally print and mail letters to ensure timely donor recognition.
Submit gift deposits at least twice weekly to the Finance office at GHA, including compiling and organizing checks and cash.
Assist volunteers at the GHA and GHBC second-hand/thrift shops by creating flyers, assisting with cash box duties, and other tasks during alternating donation and sale weeks.
Support ongoing data projects including constituent updates, coding, and new contact entry in our database.
Track and process team member support grant requests via JotForm, including coordinating with the Finance office at GHA for check pickup and distributing grants to the team members’ primary work location (GHA, GHBC, and TVA).
Maintain team calendars and manage departmental mailings and supply needs, ensuring all Foundation team members at each location have the materials and resources they need.
Provide cross-functional administrative support for team meetings, special events, and time-sensitive projects.
Qualifications:
- High school diploma required; associate’s or bachelor’s degree preferred.
- Minimum of five years of experience in an executive or administrative support role.
- Demonstrated ability to prepare accurate and professional correspondence, reports, and documents.
- Strong verbal, written, and organizational skills.
- Proficiency in Microsoft Word and Excel; working knowledge of PowerPoint and Outlook required.
- Ability to interact tactfully and professionally with a wide range of stakeholders.
- Proven ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
- Event planning experience preferred. Proven ability to handle cash and check donations with accuracy and accountability.
A sampling of our many benefits!
We’ve got you covered with incredible benefits, whether you work full-time, part-time, or PRN (as needed). Here’s a glimpse of what we offer to Full-Time team members:
- Paid Time Off
- Health Insurance
- Dental Insurance
- Vision Insurance
- DailyPay: Work and get paid the same day!
- Tuition Assistance for Career Development
- Student Loan Repayment Program
- Financial assistance with U.S. Citizenship application or DACA Renewal
- ESL classes
- Tutoring for ESL, Citizenship Test & GED
- Staff Emergency Grants
- Retirement Plan- 401(k)
- Free Meals, Access to a Fitness Center, Pool, and More
About Goodwin Living
At Goodwin Living, we can all find work with purpose! As a nonprofit senior living and healthcare organization based in Northern Virginia, we are driven by our mission: to support, honor and uplift the lives of older adults and those who care for them. Our commitment to our team members is written directly into that statement. We create an enriching and supportive work environment that has inspired our team members to vote us into the Washington Post Top Workplace rankings since 2019, and they made us #3 in 2025!
Goodwin Living is an Equal Opportunity Employer and an AARP Employer Pledge Signer. We take pride in our inclusive work culture that values diversity and fosters talent. With us, you are more than just a team member; you are part of a community committed to excellence and continuous learning.