Business Development Specialist (1502)

Summary:

The Business Development Specialist will be a key member of the Business Development team. This position will support the Business Operations Manager in contract pricing, compliance, and financial reporting, contributing to departmental efficiency and growth. The Business Development Specialist is a collaborative team player with excellent analytical skills and a solutions-oriented mindset.

Essential Duties and Responsibilities:

1. Contract Pricing
   • Prepare detailed pricing models and cost analyses to support new business opportunities across the Organization’s various Divisions.
   • Develop and maintain an internal database to track contract pricing components, including negotiation strategies.
   • Track all Economic Price Adjustments and Price Performance Indexes included in current contracts and update pricing proposals as needed.
   • Organize and manage an online filing system for pricing documents to ensure accessibility and accuracy.
2. Compliance
   • Monitor and track the Organization’s labor hour allocations for assigned AbilityOne projects, ensuring adherence to regulatory requirements.
   • Generate and submit biweekly, monthly, quarterly, and annual ratio reports to the necessary agencies.
   • Assist in gathering documentation for compliance audits and corrective actions.
   • Participate in training sessions and industry conferences, both in-person and virtual, to stay updated on evolving compliance policies.
3. Financial Reporting
   • Track financial activity against budgets for all departments overseen by the VP of Business Development. Must be able to present the information in a clear and concise format.   
   • Continuously review transactions and notify the Manager of any discrepancies or inconsistencies. 
   • Provide regular updates on key performance metrics to department Managers, Directors, and the VP.
   • Review all departmental requisitions and invoices within the Organization’s accounts payable system, following up as necessary for additional information.
   • Prepare and submit month-end financial transactions, including interdepartmental requests, invoices, expense reports, etc.
4. General Support
   • Provide administrative and operational support to the Business Operations Manager and Business Development team as needed.
   • Develop reports, presentations, and other documents as requested.
   • Coordinate internal meetings and customer visits to facilitate business development initiatives.
   • Build and maintain strong relationships with internal and external stakeholders to support department objectives.
   • Performs additional duties as required.

This job description outlines the primary responsibilities of the role and is not an exhaustive list of all duties that may be required. Employees may be assigned additional tasks as needed to support business requirements.

Education and Experience:

• Requires a Bachelor’s degree in Business or a similar field. A Bachelor’s degree may be substituted with a High School degree with at least 3 years’ experience in business operations, including financial administration.
• High proficiency in Microsoft Office Suite and Smartsheet.
• The ideal candidate must be able to multitask and prioritize assigned tasks; must be self-motivated, detail-oriented, and well-organized.
• Comfortable with written and verbal communication with internal and external stakeholders.

Competencies: 

To perform the job successfully, an individual should demonstrate the following competencies

• Language Skills:  Must read, write, and communicate effectively in English. Spanish is a plus.
• Mathematical Skills: Must possess strong arithmetic skills and be driven by data analysis.  Advanced Excel skills are highly desirable.
• Analytical Skills: Synthesizes complex or diverse information; Collects, researches, and presents data.
• Availability: Must be available to work overtime and occasionally weekends with prior notice.
• Reasoning Ability:   Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.
• Interpersonal Skills: Demonstrates the ability to lead in a diverse, deadline-driven environment.  Uses positive language and focuses on solving conflict, not blaming; Maintains confidentiality; Actively listens without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things
• Problem Solving: Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotionally charged topics.
• Customer Service: Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
• Oral Communication: Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Speaks clearly and persuasively in both positive and negative situations; listens attentively and requests clarification when needed.
• Written Communication: Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information.
• Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; prioritizes the success of the team above personal interests; able to build morale and foster group commitments to goals and objectives; supports everyone's efforts to succeed.
• Delegation: Delegates work assignments; matches the responsibility to the person; sets expectations and monitors delegated activities; provides recognition for results.
• Leadership: Exhibits confidence in oneself and others; inspires and motivates others to perform well; effectively influences the actions and opinions of others; accepts feedback from others; gives appropriate recognition to others. Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes
• Cost Consciousness: Works within approved budgets; develops and implements cost-saving measures; contributes to profits and revenue; conserves organizational resources.
• Diversity: Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; and builds a diverse workforce.
• Ethics: Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethics; upholds organizational values.
• Organizational Support: Follows policies and procedures; completes administrative tasks accurately and on time; supports the organization's goals and values; supports affirmative action and respects diversity.
• Strategic Thinking: Understands the organization's strengths and weaknesses; analyzes the market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.
• Motivation: Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures oneself against a standard of excellence; takes calculated risks to accomplish goals.
• Professionalism: Tactfully approaches others; reacts well under pressure; treats others with respect and consideration, regardless of their status or position; accepts responsibility for one's actions; follows through on commitments.
• Quality: Demonstrates accuracy and thoroughness; seeks ways to improve and promote quality; applies feedback to enhance performance; monitors own work to ensure quality.
• Safety and Security: Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
• Attendance/Punctuality:  Is consistently at work and on time; ensures work responsibilities are covered when absent; and arrives at meetings and appointments on time.
• Dependability: Follows instructions and responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies the appropriate person with an alternate plan.
• Initiative: Volunteers readily undertake self-development activities; ask for and offer help when needed.

Physical Demands – The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and talk or hear.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.  Able to lift and carry up to 50 pounds.

Work Environment: Able to work in a noisy factory/manufacturing environment, withstand heavy traffic, and floor vibrations.