Night School Office Administrator

Starting Pay:

Position Description:

This is a P/T position. Hours are:

5:30 PM -7:45 PM to Start

After Feb. 21st, hours will be 5:30 PM - 9:45 PM

Min. Starting Hourly Pay:18.26

Responsible for the day-to-day administration of the Excel Center's night school program, including reception desk, to facilitate organizational effectiveness and efficiency within the school.

Essential Duties and Responsibilities:

• Responsible for receptionist duties which includes welcoming visitors and answering phones in a polite and friendly manner, keeping details and accurate records of visitor requests and calls received. Ensures the reception area remains clean and tidy at all times.
• Assists with creating event agendas, processing contracts and invoices, planning and managing orders (promotional and other) and coordinating details with vendors and/or attendees.
• Receives all deliveries, sorts and distributes incoming mail, taking inventory of supplies, and restocking as needed.
• Operates standard office equipment on a regular basis including fax machine, copy machine, and a computer.
• Provides clerical support through data entry, filing, collating, and sorting, using appropriate software programs, if needed.
• Responsible for the reasonable purchasing of office food and beverages, supplies, furniture, and equipment.
• Under the direction of the Events Manager, assists with all logistical, administrative, and operational details of various events.
• Assists with supervision of event volunteers and support team required for events.
• Identifies and resolves problems in a timely manner, then gathers and analyzes related information.
• Assists the Events Manager to coordinate any marketing or design projects associated with events.
• Orders supplies for Corporate Events department.
• In a professional manner, works with all levels of management, teams, volunteers, and vendors.
• Develops processes and procedures that are efficient and cost-effective such as creating a supply order tracker, vendor list, etc.
• Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision, and culture of the organization.
• May also provide administrative support for additional departments, as needed.
• Maintains regular and consistent in-person attendance.
• Performs other related duties, as needed.

Minimum Qualifications (Education, Experience, Skills):

• 2 years' experience as an administrative professional in a corporate setting preferred.
• Experience managing an office environment, preferred.
• Strong customer service orientation.
• Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to multi-task and work in a fast-paced environment.
• High attention to detail and accuracy.
• Ability to speak and read English proficiently, required.
• Ability to pass a background check and drug screen, where applicable for position
• Ability to obtain an IVP Fingerprint Card.

Reasonable Accommodation Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

You will be eligible for a comprehensive Total Rewards package, 1st of the month following 60 days of employment that includes the following:

• 3 Medical Plans
• Employer Funded Health Reimbursement Account (HRA)
• 3 Dental Plans
• Vision Plan
• 401K Traditional and Roth Plans
• Employer Paid Life Insurance
• Employee Assistance Program (EAP)
• Paid Time Off; Sick and Vacation
• Paid Holidays

These are just a few highlights of our key benefit offerings!

Become a valued member of an organization where good work meets community impact. Our mission is: Empowering Individuals, Strengthening Families, and Building Stronger Communities. Goodwill provides no-cost career development, training, and education services to help individuals build a better life for themselves and their families. Our core values are Trust, Collaboration, Engagement, Ownership, and Innovation. Everything we accomplish as a team is centered around these core values. Together, we create an inclusive and welcoming environment for each other. With stores conveniently located near you, you can work for a company where team strength and success are valued and encouraged. Join our team and gain opportunities for job growth at Goodwill and beyond.

Goodwill of Central and Northern Arizona is an equal opportunity employer. Qualified individuals seeking employment are considered without regard to race (including traits associated with race, e.g., hairstyles), color, religion, sex (including pregnancy and related conditions, sexual orientation, or gender identity), national origin, disability, military status, age, genetic information, or any other category protected by applicable federal, state and local fair employment practice laws.

Individuals with a disability may be entitled to a reasonable accommodation under the Americans with Disabilities Act and/or state or local laws. Please contact Goodwill of Central and Northern Arizona at 1-833-624-0920 option 6 or leaves@goodwillaz.org if you need assistance or an accommodation due to a disability as defined by the Americans with Disabilities Act.

For questions about your application or employment with Goodwill of Central and Northern Arizona, please contact our Candidate Support Line at 1-833-624-0920, option 5.