Night School Office Administrator

Responsible for the day-to-day administration of the Excel Center’s night school program, including reception desk, to facilitate organizational effectiveness and efficiency within the school.

Essential Duties and Responsibilities:

• Responsible for receptionist duties which includes welcoming visitors and answering phones in a polite and friendly manner, keeping details and accurate records of visitor requests and calls received. Ensures the reception area remains clean and tidy at all times.
• Assists with creating event agendas, processing contracts and invoices, planning and managing orders (promotional and other) and coordinating details with vendors and/or attendees.
• Receives all deliveries, sorts and distributes incoming mail, taking inventory of supplies, and restocking as needed.
• Operates standard office equipment on a regular basis including fax machine, copy machine, and a computer.
• Provides clerical support through data entry, filing, collating, and sorting, using appropriate software programs, if needed.
• Responsible for the reasonable purchasing of office food and beverages, supplies, furniture, and equipment.
• Under the direction of the Events Manager, assists with all logistical, administrative, and operational details of various events.
• Assists with supervision of event volunteers and support team required for events.
• Identifies and resolves problems in a timely manner, then gathers and analyzes related information.
• Assists the Events Manager to coordinate any marketing or design projects associated with events.
• Orders supplies for Corporate Events department.
• In a professional manner, works with all levels of management, teams, volunteers, and vendors.
• Develops processes and procedures that are efficient and cost-effective such as creating a supply order tracker, vendor list, etc.
• Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision, and culture of the organization.
• May also provide administrative support for additional departments, as needed.
• Maintains regular and consistent in-person attendance.
• Performs other related duties, as needed.

Minimum Qualifications (Education, Experience, Skills):

• 2 years’ experience as an administrative professional in a corporate setting preferred.
• Experience managing an office environment, preferred.
• Strong customer service orientation.
• Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to multi-task and work in a fast-paced environment.
• High attention to detail and accuracy.
• Ability to speak and read English proficiently, required.
• Ability to pass a background check and drug screen, where applicable for position