Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and highly organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to create a welcoming environment for visitors and provide exceptional support to our team. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace culture.

We will give special consideration for those that apply in person over those that just send in an email application.

Duties

• Greet visitors, clients, and vendors warmly, providing professional and friendly customer service at all times
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries appropriately
• Maintain a clean and organized front desk area, ensuring a professional first impression
• Handle incoming and outgoing mail, packages, and deliveries efficiently
• Perform data entry tasks using Microsoft Office Suite (Word, Excel) and Google Workspace applications with accuracy and attention to detail
• Support calendar management by scheduling appointments, meetings, and reminders for staff members
• Assist with filing, document proofreading, and maintaining organized records for easy retrieval
• Utilize basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping
• Provide administrative support including copying, scanning, faxing documents, and preparing reports or presentations
• Manage office supplies inventory; reorder as needed to ensure smooth daily operations
• Support other clerical duties such as proofreading correspondence and maintaining office policies
• Take payments from customers, cash and credit card. Take phone orders.

Experience

• Prior office management or administrative experience in a fast-paced environment is preferred
• Proven experience working with multi-line phone systems and providing excellent phone etiquette
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and data entry skills
• Familiarity with bookkeeping software is a plus
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively- not a requirement.
• Experience in customer service roles or as a receptionist is advantageous
• Demonstrated organizational skills with the ability to multitask efficiently while managing time effectively
• Clerical experience including filing, proofreading, calendar management, and document preparation is valued
• Excellent organizational skills combined with keen attention to detail ensure accuracy in all tasks undertaken

Join us in creating a vibrant workplace where your organizational talents shine! This role offers the chance to grow professionally while supporting our team’s success through exceptional administrative support. We’re committed to fostering an inclusive environment where every employee feels valued and empowered.

Pay: From $16.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person

Salary : $16