Payroll Clerk (TEMP)

Job Description: HR & Payroll Clerk (Time & Attendance Implementation)

Purpose of the Role

To provide administrative and operational support in HR and payroll functions during the rollout of a new Time & Attendance system, ensuring accurate employee records, smooth payroll processing, and effective communication between staff, management, and system vendors.

Key Responsibilities

• Data Preparation & Validation
  • Collect, verify, and input employee attendance and scheduling data into the new system.
  • Audit existing records to ensure accuracy before migration.
  • Identify and report discrepancies in timesheets, schedules, or payroll data.
• System Implementation Support
  • Assist HR and IT teams in testing the new T&A system.
  • Participate in user acceptance testing (UAT) by simulating payroll runs and attendance tracking.
  • Document issues and escalate them to project leads or vendors.
• Payroll Processing
  • Ensure payroll calculations align with attendance data from the new system.
  • Reconcile payroll reports with attendance logs to confirm accuracy.
  • Support transition from manual/legacy systems to automated payroll integration.
• Employee Support
  • Serve as a first point of contact for staff inquiries about attendance tracking, schedules, and payroll during the transition.
  • Provide guidance on how to use the new system (clock-in/out procedures, leave requests).
  • Communicate policy updates related to attendance and payroll.
• Compliance & Reporting
  • Maintain confidentiality of employee records and payroll data.
  • Generate reports on attendance, overtime, and leave for HR and management.
  • Ensure compliance with labor laws, company policies, and audit requirements.
• Training & Documentation
  • Assist in preparing training materials and guides for employees.
  • Support HR & Payroll in conducting training sessions on the new system.
  • Maintain updated documentation of payroll and attendance processes.

Skills & Qualifications

• Strong attention to detail and accuracy in data entry.
• Knowledge of payroll processes and labor regulations.
• Familiarity with HRIS or Time & Attendance systems (implementation experience preferred).
• Good communication and interpersonal skills.
• Ability to work under deadlines and manage confidential information.

Outcomes Expected

• Smooth transition to the new Time & Attendance system.
• Accurate payroll aligned with attendance data.
• Improved employee confidence in HR processes.
• Reduced errors and compliance risks.