Executive Assistant ( CFO / Finance )

Position Summary

The Executive Assistant plans and coordinates a wide variety of administrative and operational tasks to support the Finance & Administration Department.

Department: Finance & Operations
Reports To: Chief Financial Officer
Location: 305 7th Avenue, New York, NY 10001
Hours: 35 Hours/Week, Exempt
Salary Range: $66,181 – $73,535

• Schedule and coordinate meetings for the CFO and Controller.
• Generate letters and correspondence for the department.
• Respond to and follow up on finance-related inquiries from other program areas and stakeholders.
• Maintain daily cash receipt records for all agency checks; distribute and scan copies to relevant staff.
• Manage banking relationships and ensure proper documentation and reporting for all bank accounts.
• Administer individual bank accounts for residents in care.
• Assist in gathering documentation for agency audits as requested by the CFO and Controller.
• Maintain finance manuals, policy documents, and other financial records.
• Distribute all finance-related mail.
• Oversee general office duties and maintain office equipment.
• Take minutes for all Finance & Operations meetings.
• Manage and control Finance petty cash.
• Conduct agency petty cash audits.
• Assist with agency switchboard and mailings.
• Coordinate Finance & Operations team lunch reception coverage on Wednesdays (12:30 PM – 1:30 PM), including staff from AP, Revenue, Contract, and Finance.
• Provide support to Executive Office functions as needed.

• Detail-oriented and professional with excellent communication skills.
• Minimum of 5 years of experience as an Executive or Administrative Assistant supporting senior executives.
• Ability to maintain confidentiality, exercise good judgment, and demonstrate diplomacy.
• Strong verbal and written communication skills for effective internal and external interactions.
• Flexible and able to adapt to changing priorities; works well under pressure.
• Ability to type 50-60 wpm and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Advanced Excel experience with ability to create/modify charts, and tables of data.
• High School diploma required.
• Notary preferred.