Payroll Specialist

Primary Purpose:  

Direct and manage daily payroll activities of the district. Ensure that payroll is delivered in compliance with applicable state and federal laws and regulations and in a timely manner. Data entry for district-wide payroll department. Work under close supervision to ensure accurate and timely preparation of payroll records. Follow local, state and federal procedures and regulations to stay in compliance with all changes. Communicate effectively, patiently and respectfully with all employees to assist through intense situations. Always go above and beyond to assist when help is needed. Represent GISD in a positive manner at work and in the community. 

Qualifications:  

Education/Certification:

• High school diploma or equivalent 
• Bachelor’s degree preferred
• Business related training completed or in progress (e.g. TASBO coursework), preferred

Special Knowledge/Skills:

• Working knowledge of local, state and federal requirements related to payroll issues and reports 
• Working knowledge of Equal Employment Opportunity Commission, Fair Labor Standards Act and other payroll related laws and guidelines 
• Knowledge of basic accounting procedures 
• Ability to maintain organized, accurate and auditable records 
• Ability to use software to create spreadsheets, databases, and do word processing 
• Proficiency in keyboarding and file maintenance 
• Ability to work with calculations in an accurate and rapid manner under intense and stressful situations to meet established deadlines 
• Ability to communicate effectively, patiently and respectably 
• Ability to multitask as needed 
• Effective organizational, interpersonal, and communication skills

Experience:

2 years payroll, benefits, public relations experience preferred

2 years school business/accounting experience preferred

2 years advanced clerical and customer service experience 

Major Responsibilities and Duties:

• Direct and control payroll preparation and production, including regular, special, and supplemental payrolls. Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.  
• Develop, implement, and maintain payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions. 
• Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement. 
• Control payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance. 
• Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, testing procedures and timelines. 
• Process and resolve direct deposit and other banking interactions. 
• Other duties as assigned.

Administration

• Interface with administrators, principals, directors, and staff regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems in the area of payroll. 
• Work cooperatively with human resources and other departments to process hiring, leave, terminations, and other employment-related issues. 
• Compile, maintain, and file all reports, records, and other documents required including auditable records, monthly TRS reporting, Form W-2, and Form 941. 
• Administer the district’s timekeeping system. 

Other

• Work cooperatively with administrators, principals, directors, and staff regarding budget and accounting issues.
• Oversee receptionist functions at the administrative office in the absence of the receptionist as needed.
• Receive training as necessary to ensure the district stays current and compliant with state and federal law, State Board of Education, and local board policy.
• Assist in answering the telephone in a professional manner linking communication with the school and the community.
• Present a positive role model that supports the mission of the school district while demonstrating behavior that is professional, ethical and responsible.
• Maintain a positive working relationship with all staff.
• Comply with policies established by federal and state law, State Board of Education and board policy.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Other duties as assigned.

Supervisory Responsibilities:

None.

Equipment Used:

Standard office equipment including personal computer, telephone, copier, printer, calculator, fax machine, typewriter.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors

Repetitive hand motions; prolonged use of computer. Maintain emotional control under stress; work with frequent interruptions. May work prolonged or irregular hours.