What are the responsibilities and job description for the Program Coordinator - Outdoor Programs position at Gonzaga University Institute for Climate, Water, and the Environment?
Title: Program Coordinator
VP Area: Center for Student Involvement
Department: Gonzaga Outdoors
Work Schedule: Irregular
Telework Availability: On-campus Position
FLSA Status: Non-Exempt
Employee Classification: Regular full-time (staff 30 hours)
Hours per week: 40
Months per year: 10
Off Months: June and November
Job Purpose
Join our dynamic team as a Program Coordinator and play a pivotal role in shaping the future of Outdoor Programs at Gonzaga! We're on the lookout for a proactive individual to take charge of streamlining programming logistics and providing mentorship to our dedicated student staff. In this role, you'll be at the forefront of developing innovative systems to support the expansion of our programs. As a Program Coordinator, you'll build and nurture strong professional relationships, collaborating seamlessly with a diverse range of internal and external stakeholders. Your responsibilities will extend to performing crucial administrative duties that support our staff, student leaders, and visitors. With the opportunity to lead and supervise various student employee positions, you'll be a key player in fostering a vibrant and inclusive community. This role both includes dedicated field time, and is also designed to allow the employee to work in field beyond Gonzaga during 1 month off in the summer (between early June and mid July) and 1 month off during the school year (typically November). At Gonzaga, we believe in the transformative power of outdoor experiences. As part of our team, you'll be instrumental in building community, imparting technical outdoor skills, developing leaders, and helping students build connection with the unique ecosystems of the Inland Northwest!
Essential Functions
30% - Student Supervision and Mentorship 60% - Program Logistics
Bachelor's Degree or Equivalent Experience
Years Of Related Experience Requirement
1 year
In lieu of the educational qualifications, candidates may qualify with equivalent professional experience at a ratio of one year of experience for each year of required education.
Certifications And/or Licensures
Wilderness First Aid or higher, Epinephrine Auto-Injector & CPR certifications
Valid Driver's License and ability to obtain WA state driver's license
Good driving record
Skills & Abilities
Proficient in Microsoft Office, Excel, and Word.
Proficient in English written and verbal communication skills.
Excellent organizational skills.
Demonstrated time management, punctuality, and priority setting skills.
Strong attention to detail and accuracy.
Ability to maintain confidentiality.
Strong customer service skills.
Proven driving ability with good driving record.
Ability to interpret and apply complex policies and regulations.
High analytical capability, with ability to identify issues, compare data, and resolve discrepancies.
Ability to work flexible schedule including mornings, evenings, weekends, and holidays as needed
Valid driver's license and good driving record.
Must be able to work in an open, sometimes noisy, fast-paced environment.
Ability to function independently and to complete projects with limited supervision.
Manage ambiguity and collaborative decision-making structures.
Have strong problem-solving skills.
Show high levels of flexibility and adaptability.
Excellent mentoring skills.
Ability to work effectively with a diverse student population.
Experience leading outdoor trips in a formal role.
B.S. or B.A. from an accredited school of higher education in student development, outdoor education/recreation, experiential education, business administration, or related field or equivalent experience.
Previous successful work experience that includes a minimum of one year of full-time or part-time equivalent experience in an outdoor recreation, outdoor recreation office management or equivalent.
An understanding of Justice, Equity, Diversity, and Inclusion topics.
Preferred Qualifications
Knowledge of experiential education and outdoor leadership, with the integration of Jesuit perspectives.
Preferred to have a Wilderness First Responder Certification or higher.
An understanding and ability to apply student development theories with a priority on student learning and growth.
Previous Supervisory Experience Is Preferred.
Professional experience leading outdoor trips.
Ability to help further Justice, Equity, Diversity and Inclusion efforts our program progress in our work in this area.
Experience with emergency and on-call systems for wilderness programming.
Physical & On-Campus Requirements
In-Office Presence - Ability to work on-site in typical office setting and participate in in-person meetings with colleagues: 5 days/week
Standing/Sitting - Ability to remain in a stationary position for a prolonged period: Often (50%-75% of time)
Walking - Ability to move about on foot to accomplish tasks: Often (50%-75% of time)
Lifting/Carrying - Ability to move or transport objects up to a specified weight (e.g., 50 pounds): Often (50%-75% of time)
Attention to Detail - Ability to focus on detailed tasks for extended periods: Daily (>75% of time)
Problem-Solving - Ability to identify and resolve issues effectively: Daily (>75% of time)
The budgeted salary range that the University reasonably expects to offer for this position: $21 - $21.53/hr
Pay Range
Minimum Salary (Non-Exempt): 20
Midpoint Salary (Non-Exempt): 25
Maximum Salary (Non-Exempt): 30
Is this position eligible for relocation reimbursement or a signing bonus?: False
VP Area: Center for Student Involvement
Department: Gonzaga Outdoors
Work Schedule: Irregular
Telework Availability: On-campus Position
FLSA Status: Non-Exempt
Employee Classification: Regular full-time (staff 30 hours)
Hours per week: 40
Months per year: 10
Off Months: June and November
Job Purpose
Join our dynamic team as a Program Coordinator and play a pivotal role in shaping the future of Outdoor Programs at Gonzaga! We're on the lookout for a proactive individual to take charge of streamlining programming logistics and providing mentorship to our dedicated student staff. In this role, you'll be at the forefront of developing innovative systems to support the expansion of our programs. As a Program Coordinator, you'll build and nurture strong professional relationships, collaborating seamlessly with a diverse range of internal and external stakeholders. Your responsibilities will extend to performing crucial administrative duties that support our staff, student leaders, and visitors. With the opportunity to lead and supervise various student employee positions, you'll be a key player in fostering a vibrant and inclusive community. This role both includes dedicated field time, and is also designed to allow the employee to work in field beyond Gonzaga during 1 month off in the summer (between early June and mid July) and 1 month off during the school year (typically November). At Gonzaga, we believe in the transformative power of outdoor experiences. As part of our team, you'll be instrumental in building community, imparting technical outdoor skills, developing leaders, and helping students build connection with the unique ecosystems of the Inland Northwest!
Essential Functions
- Serve as lead or assistant trip leader on Gonzaga Outdoors and Immersive Outdoor Learning trips during the week or on weekends.
- Dependent on experience, this position may also lead week-long spring break trips, or multi-week domestic study abroad trips.
- Facilitate and instruct portions of Trip Leader Trainings in collaboration with Program Managers.
- Supervise 3 student employees working in operations (gear, rations, etc.).
- Provide coaching and mentorship in order to help students develop leadership skills within their position.
- Establish a multidirectional feedback culture.
- Oversee all processes directly tied to trips (gear, rations, vehicles, permits) in conjunction with our Student Operations Employees and other professional staff.
- Develop and implement systems that support program operations related trips, logistics, office functions, and student staff training.
- Coordinate trip and event logistics for larger programs such as pre-orientation, Spring Break, and Gonzaga-in-the-Wilderness.
- Manage overall equipment strategy, including purchasing priorities, and securing discounts and/or donations.
- Ensure Rations process is in compliance with good standards of food handling safety.
- Oversee maintenance and organization of equipment room.
- Oversee maintenance of Gonzaga Outdoors Vehicles and booking of other vehicles.
- Coordinate accommodations for trip participants.
- Additional Duties as Assigned by the Department
Bachelor's Degree or Equivalent Experience
Years Of Related Experience Requirement
1 year
In lieu of the educational qualifications, candidates may qualify with equivalent professional experience at a ratio of one year of experience for each year of required education.
Certifications And/or Licensures
Wilderness First Aid or higher, Epinephrine Auto-Injector & CPR certifications
Valid Driver's License and ability to obtain WA state driver's license
Good driving record
Skills & Abilities
Proficient in Microsoft Office, Excel, and Word.
Proficient in English written and verbal communication skills.
Excellent organizational skills.
Demonstrated time management, punctuality, and priority setting skills.
Strong attention to detail and accuracy.
Ability to maintain confidentiality.
Strong customer service skills.
Proven driving ability with good driving record.
Ability to interpret and apply complex policies and regulations.
High analytical capability, with ability to identify issues, compare data, and resolve discrepancies.
Ability to work flexible schedule including mornings, evenings, weekends, and holidays as needed
Valid driver's license and good driving record.
Must be able to work in an open, sometimes noisy, fast-paced environment.
Ability to function independently and to complete projects with limited supervision.
Manage ambiguity and collaborative decision-making structures.
Have strong problem-solving skills.
Show high levels of flexibility and adaptability.
Excellent mentoring skills.
Ability to work effectively with a diverse student population.
Experience leading outdoor trips in a formal role.
B.S. or B.A. from an accredited school of higher education in student development, outdoor education/recreation, experiential education, business administration, or related field or equivalent experience.
Previous successful work experience that includes a minimum of one year of full-time or part-time equivalent experience in an outdoor recreation, outdoor recreation office management or equivalent.
An understanding of Justice, Equity, Diversity, and Inclusion topics.
Preferred Qualifications
Knowledge of experiential education and outdoor leadership, with the integration of Jesuit perspectives.
Preferred to have a Wilderness First Responder Certification or higher.
An understanding and ability to apply student development theories with a priority on student learning and growth.
Previous Supervisory Experience Is Preferred.
Professional experience leading outdoor trips.
Ability to help further Justice, Equity, Diversity and Inclusion efforts our program progress in our work in this area.
Experience with emergency and on-call systems for wilderness programming.
Physical & On-Campus Requirements
In-Office Presence - Ability to work on-site in typical office setting and participate in in-person meetings with colleagues: 5 days/week
Standing/Sitting - Ability to remain in a stationary position for a prolonged period: Often (50%-75% of time)
Walking - Ability to move about on foot to accomplish tasks: Often (50%-75% of time)
Lifting/Carrying - Ability to move or transport objects up to a specified weight (e.g., 50 pounds): Often (50%-75% of time)
Attention to Detail - Ability to focus on detailed tasks for extended periods: Daily (>75% of time)
Problem-Solving - Ability to identify and resolve issues effectively: Daily (>75% of time)
The budgeted salary range that the University reasonably expects to offer for this position: $21 - $21.53/hr
Pay Range
Minimum Salary (Non-Exempt): 20
Midpoint Salary (Non-Exempt): 25
Maximum Salary (Non-Exempt): 30
Is this position eligible for relocation reimbursement or a signing bonus?: False
Salary : $21 - $22