What are the responsibilities and job description for the Bookkeeper / Office Administrative Assistant – HVAC Company position at Golden HVAC?
Job Summary
Golden HVAC is seeking an experienced, dependable and detail-oriented Bookkeeper / Office Administrative Assistant to support our daily accounting and office operations. This position is responsible for accounts payable, accounts receivable, payroll processing, recording customer payments and deposits, and maintaining accurate information in QuickBooks.
The ideal candidate is organized, comfortable working independently, and able to manage multiple priorities in a busy HVAC service and contracting office.
Responsibilities
- Process accounts payable and accounts receivable
- Enter customer payments and online deposits
- Prepare checks for owner review and signature
- Process payroll accurately and on schedule
- Maintain accurate customer, vendor and payment records in QuickBooks
- Monitor outstanding customer balances and assist with collection follow-up
- Assist with insurance audits and routine financial reports
- Maintain spreadsheets, electronic records and organized office files
- Answer incoming telephone calls when needed
- Prepare basic proposals and business correspondence for owner review
- Communicate professionally with customers, vendors and employees
- Coordinate with the company’s outside accountant
- Perform other bookkeeping and administrative duties as needed
Qualifications
- At least three years of bookkeeping, accounts payable and accounts receivable experience
- Experience processing payroll
- Proficiency with QuickBooks and Microsoft Excel
- Strong attention to detail and organizational skills
- Ability to handle confidential financial and employee information
- Clear written and verbal communication skills
- Ability to work independently and keep responsibilities current
- HVAC, construction or service-company experience is preferred but not required
Benefits (Full Time)
- Health insurance with employee contribution
- 401(k)
- Profit sharing
- Paid vacation
- Paid sick time
This is an in-office position at our Stony Point location. Applicants should submit a résumé describing their bookkeeping, payroll and QuickBooks experience.
Pay: $25.00 - $28.00 per hour
Benefits:
- Flexible schedule
- Paid training
Work Location: Hybrid remote in Stony Point, NY 10980
Salary : $25 - $28