Vendor Management Office Analyst

At Golden Entertainment LLC , we don’t just offer jobs — we build careers. In a business that’s often about flash, we’re the real deal. With a diverse portfolio of hospitality, gaming, and entertainment properties, we’re powered by people who are passionate, reliable, and ready to make an impact. Whether you're just starting out or looking to take your career to the next level, you’ll find real opportunities here — and a team that’s as invested in your success as you are.

Summary

Job Description Summary:

As the VMO Analyst, you are responsible for managing and tracking Information Technology payables, ledgers, departmental purchasing, and vendor contracts. You support IT leadership by maintaining financial reports, overseeing vendor agreements, and facilitating contract administration. Your role ensures that IT financial and procurement processes operate efficiently, accurately, and in compliance with company standards and regulatory requirements. You also provide administrative and reporting support to help drive accountability and service excellence across IT operations.

Job Description

Essential Functions and Responsibilities:

• Process all hardware, software, maintenance, subscription, and service orders through the procurement system, ensuring accurate GL or fixed asset coding
• Track and maintain Information Technology operational and capital budgets to support effective departmental decision-making
• Monitor and manage maintenance and subscription expiration timelines; coordinate timely renewals
• Support IT budget forecasting and planning activities
• Act as a liaison between IT and Legal for vendor contract reviews, approvals, and execution
• Maintain vendor agreement and contract records for the Information Technology department
• Draft and manage correspondence, memorandums, emails, and reports using Microsoft Office applications
• Organize and file departmental records and documentation
• Handle confidential information with professionalism and discretion
• Interact with department staff, vendors, and outside agencies in a courteous and service-oriented manner
• Provide administrative support to IT leadership and assist with special projects as assigned
• Ensure compliance with gaming laws, internal controls, Title 31, federal regulations, and standards like SOX, PCI, and the NIST Cybersecurity Framework's.
• Deliver exceptional service to guests and Team members, meeting company culture standards
• Serve in an established `On-Call` rotation and perform other duties as assigned
  
  

Qualifications

• Minimum three (3) years of office administration experience
• Experience processing purchase requests using an electronic procurement system
• Experience processing and routing invoices for approval
• Experience tracking payables, ledgers (P&Ls), and managing capital and operational budgets
• Prior experience managing vendor relationships, onboarding, and contract administration
• Experience within a casino, gaming, or hospitality environment preferred
• Experience with IT operations a plus
• Strong organizational skills with the ability to manage multiple priorities effectively
• Ability to work independently with minimal supervision
  
  

Requirements

• Proficiency in Microsoft Word, Excel, Outlook, and Teams
• Excellent written and verbal communication skills
• Ability to present professionally and communicate effectively in one-on-one and group settings
• Effective English communication (written and verbal)
• At least 21 years old
• Obtain/maintain required company work cards
• Verify U.S. work authorization
  
  

Work Cards

• Nevada Gaming Registration
  
  

Physical Requirements

• Occasionally push/pull up to 35lbs
• Occasionally lift and/or carry up to 35lbs. at floor, knee, waist, and chest levels
• Occasionally Squat, kneel, reach, bend, twist
• Frequently sit and work at a desk or computer
• Regularly standing and walking
• Ability to communicate using in-person speech, and telephone
• Ability to hear, understand, and distinguish speech and/or other sound in person
• Ability to distinguish between shades of color
• Ability to use tools or equipment requiring a high degree of dexterity
  
  

Work Environment Potential Conditions

• Indoor
• Outdoor
• Smoky
• Noisy
  
  

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.Must be able to perform the essential functions of the position with or without reasonable accommodation.

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The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Must be able to perform the essential functions of the position with or without reasonable accommodation.