Administrative Assistant II

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Until Filled

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JOB DUTIES / RESPONSIBILITIES - Performs a variety of general clerical work including word-processing, filing, checking, and recording information on records -Perform reception-like duties such as but not limited to answering phones, receives visitors, provides routine information or refers caller to the appropriate source, receives packages -Operates office equipment such as personal and networked computers and printers, typewriters, facsimile machines, copy equipment, voice messaging and electronic mail systems, and telephone equipment -Provide administrative support for Board meetings and related assignments, including preparation of materials and coordination of logistics -Assist the school’s accounting and accounts payable functions, including basic data entry, invoice processing, and record tracking -Support school communications as needed, including responding to inquiries and distributing school-related information -Maintain and organize digital and physical filing systems -Prepare, proofread, and distribute correspondence, memos, and reports -Assist other office members in providing administrative secretarial and clerical support -Help maintain the cleanliness and organization of the office space -Uphold confidentiality and handle sensitive information with discretion -Collaborate with other departments as needed to support school and business operations -Assist with events and company gatherings -Performs other related duties as assigned by the Supervisor and CEO -Other duties as assigned by the school and business administration

REQUIRED SKILLS AND RESPONSIBILITIES -In-depth knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing -Working knowledge of GCA operations, policies, procedures, and calendars -Working knowledge of, and skill at using personal computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, special applications used by the organization unit, and data entry onto custom databases -Skill at facilitating problem-solving processes -Sufficient math skills to perform financial and statistical record-keeping -Sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence -Sufficient human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts EDUCATION AND EXPERIENCE -High-school diploma or equivalent; supplemented by college-level business coursework and two years of progressive secretarial experience. Additional education may substitute for some experience -At least two years of clerical work experience; Three years of work experience in a field related to the company preferred PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT -Physical, mental, and emotional stamina to perform the duties and responsibilities of the position -Physical mobility sufficient to move about the work environment (office, school site) for sustained periods of time -Prolonged periods sitting at a desk and working on a computer -Physical strength sufficient to periodically lift and/or carry 15 pounds of materials or supplies -May require travel (notice will be provided) Note: This job description is intended to provide a general overview of the requirements for this position and is not exhaustive. Other duties and responsibilities may be assigned as needed.