Sr. Administrative Assistant - Human Resources

GENERAL DESCRIPTION:

The Senior HR Admin will maintain a realistic balance among multiple priorities, anticipating the needs of the HR Leadership Team. They will work independently on projects from conception to completion and must be able to manage a wide variety of activities and confidential matters with discretion, even under pressure.

TASKS, DUTIES, FUNCTIONS:

• Provide day-to-day administrative support to the HR leadership team, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Support invoice processing, budget tracking, and purchasing requests for the HR department.
• Assist the Executive Assistant to the CPO on key administrative functions and high-priority initiatives.
• Draft and format presentations, documents, and reports using Microsoft PowerPoint and Word.
• Maintain tracking systems in Excel and support data entry, organization, and reporting needs.
• Coordinate and assist with planning internal HR events, engagement activities, and off-site meetings.
• Serve as a liaison between HR leaders and internal/external partners, handling inquiries and requests with professionalism and discretion.
• Help ensure alignment of communications, deliverables, and operations with the organization’s strategic people goals.
• Manage sensitive and confidential information with discretion and sound judgment.
• Identify opportunities to streamline administrative processes and recommend improvements.
• Support ad hoc projects, cross-functional coordination, and process documentation as needed.
• Review various reports, narratives, or communications for accuracy, making recommendations to ensure proper grammar and formatting.
• Demonstrate proactive self-initiative by identifying and addressing administrative needs before they arise.
• Ensure Vice Presidents stay on task with deadlines through effective tracking and timely reminders.
• Provide support to the Executive Assistant to the CPO as needed, assisting with high-priority initiatives and administrative functions.

• Effective oral and written communication skills are required to proof-read, review, summarize.
• Must possess sufficient manual dexterity to skillfully operate an on-line computer terminal and other standard office equipment, such as personal computers, cell, or telephones.

ORGANIZATIONAL CONTACTS & RELATIONSHIPS:

QUALIFICATIONS:

PHYSICAL REQUIREMENTS:

• Prolonged sitting throughout the workday with occasional mobility required.
• Corrected vision within the normal range.
• Hearing within normal range. A device to enhance hearing will be provided if needed.
• Occasional movements throughout the department daily to interact with staff.
• Ability to accomplish tasks, Etc.
• Minimal travel by car or public transportation to attend meetings.

LICENSES / CERTIFICATIONS: None

THIS JOB DESCRIPTION PROVIDES AN OVERVIEW OF THE GENERAL SCOPE AND LEVEL OF WORK EXPECTED TO BE PERFORMED, BUT IT IS NOT AN EXHAUSTIVE LIST OF ALL DUTIES OR RESPONSIBILITIES ASSOCIATED WITH THE POSITION. THE CREDIT UNION RESERVES THE RIGHT TO MODIFY, ADD, OR REMOVE DUTIES AS NEEDED WITHOUT ADVANCE NOTICE. EMPLOYEES MAY BE REQUIRED TO PERFORM ADDITIONAL TASKS AND DUTIES AS DIRECTED BY THEIR SUPERVISOR, PROVIDED SUCH TASKS ARE WITHIN THE EMPLOYEE’S KNOWLEDGE, SKILLS, AND ABILITIES, OR CAN BE PERFORMED WITH REASONABLE TRAINING. NOTHING IN THIS JOB DESCRIPTION ALTERS THE AT-WILL EMPLOYMENT RELATIONSHIP OR LIMITS THE CREDIT UNION’S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES TO THIS POSITION AT ANY TIME.

REV. 06/05/2025