LTW Assistant Director of Fiscal and Compliance

Intro/Program Description: Goddard Riverside Community Center (GRCC) Learning to Work (LTW) for Transfer Schools Program at Edward Reynolds West Side High School provides students over-aged and under-credited ages 16 -21 with services and opportunities to foster engagement through academic and personal development that lead to earning a high school diploma. Primary goals include getting students to graduate with realistic and meaningful post-secondary plans, gain knowledge and skills that will increase the employability and awareness of post-high school opportunities available to them. Some opportunities include higher education, trade/technical schools and community service programs. Using the Primary Person Model, each student has an LTW Staff Member as a support to minimize and/or remove barriers toward graduation including engaging students in college preparation, and meaningful career exploration including subsidized internships, academic and personal support services to increase self-direction and self-sufficiency. 

Purpose of Position: The LTW Assistant Director of Fiscal & Operations Manager will ensure the smooth, timely, and compliant operation of all fiscal and operational systems within the Learning to Work program. This role is responsible for managing budgets, vendor payments, HR onboarding workflows, petty cash, and stipend/certification processes. The ideal candidate is detail-oriented, highly organized, and able to manage multiple concurrent deadlines while supporting the internship department and overall program operations.  This position reports directly to the LTW Program Director and operates under the Director’s supervision for all fiscal, compliance, staffing, and operational matters. 

Schedule: Monday through Friday from 9:00 am to 5:00 pm with occasional nights and weekends.

Salary: $66,300

Role, Responsibilities, and Essential Duties 

1. Fiscal Management & Compliance 

• Maintain oversight of the LTW program budget, ensuring all spending aligns with DOE, CBO, and funder guidelines. 

•  Track spend-down in real time and provide monthly updates to the Program Director.  

• Ensure all vendor contracts are created, approved, and active before services begin. 

• Submit, track, and reconcile all vendor invoices in a timely manner. 

• Ensure proper documentation and compliance for all fiscal activities. 

• Maintain accurate and organized fiscal folders, documentation, and internal tracking systems.  

• Coordinate with Fiscal, HR, and DOE liaisons to resolve discrepancies immediately. 

• Maintain a master inventory of all purchased certifications, licenses, program seats, and prepaid services. 

• Ensure all fiscal documentation is audit-ready and aligned with DOE, funder, and CBO requirements 

1. Petty Cash & Purchasing  

• Manage petty cash with strict accuracy and transparency. 

• Reconcile petty cash logs and submit reimbursements before monthly deadlines 

• Ensure all receipts, sign-offs, and documentation are completed correctly and uploaded promptly. 

• Verify all purchases are approved and appropriate before submission. 

1. Internship Department Support 

• Support the Internship Coordinator in maintaining accurate intern onboarding files.  

• Monitor stipend eligibility and ensure timely submission of intern hours.  

• Track certifications (OSHA, CPR, Google, SafeServ, etc.) and ensure students who complete them receive appropriate stipends or credits.  

• Ensure that all HR onboarding documents are submitted accurately and on time. 

1. Systems & Operations 

• Maintain operational systems for tracking intern hours, certification completions, stipend eligibility, vendor activity, and program inventory.  

• Flag discrepancies immediately and work with the Program Director to resolve them.  

• Assist in preparing reports for funders, DOE leadership, and internal audits. 

• Create and maintain a real-time spend-down tracker distinguishing: 
    • Active expenditures 
    • Prepaid but unused resources 
    • Rolled-over or deferred program assets 

• Flag underutilized purchases quarterly and present recommendations to the Program Director for strategic deployment (e.g., certifications, driver’s education, training seats). 
   

1. Data Systems Management & Compliance Reporting  

• Maintain accurate, up-to-date student data across DOE-required platforms, including New Visions and GroupTrails. 

• Ensure timely and accurate entry of: 

• Postsecondary outcomes and milestones 

• Work-Based Learning (WBL) hours and participation 

• Student attendance related to LTW programming 

• Conduct routine data audits to ensure alignment between internal trackers, fiscal documentation, and DOE/LTW reporting systems  

• Collaborate with program staff to resolve discrepancies and ensure data reflects approved services, certifications, and participation. 

• Prepare data outputs as required for LTW, DOE, funders, and internal compliance reviews.  

• Create and maintain a real-time spend-down tracker distinguishing: 
    • Active expenditures 
    • Prepaid but unused resources 
    • Rolled-over or deferred program assets 

• Flag underutilized purchases quarterly and present recommendations to the Program Director for strategic deployment (e.g., certifications, driver’s education, training seats). 

1. Reporting & Oversight 

All fiscal reports, projections, reclassifications, and compliance documentation will be reviewed and approved by the LTW Program Director prior to submission to Fiscal, DOE, or funders. 

• Prepare quarterly fiscal summary briefs for the Program Director that can be shared with the Principal, DOE, and funders upon request. 

• Support internal and external audits by maintaining organized fiscal and operational records. 

Qualifications/Educational Requirements 

• A bachelor’s degree  

• At least two years of experience working in an agency that provides multi-generational family's services in basic needs, education, resources utilizing technology and data management tools. 

• Must obtain Department of Education fingerprint clearance and maintain throughout duration of employment. 

Skills, Knowledge and Abilities 

• Strong oral and written communication skills 

• Ability to inspire and motivate young people 

• Strong attention to detail and meeting deadlines 

• Ability to establish and maintain relationship with DOE & partner organizations 

• Ability to work independently and collaboratively  

• Knowledgeable or willing to learn web-based systems 

• Flexibility  

• Multitasker 

• Fluency in Spanish is desirable  

Physical Requirements 

• Frequent walking and standing 

Work Environment 

• School Community  

• Fast paced 

• Team Oriented  

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position.  Employees may be requested to perform job related task other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. 

Salary : $66,300