Ministry Admin

Job Title: Ministry Admin

Reports To: Ministry Director

FLSA: Full-time

External Posting Date: Dec 3, 2025

SUMMARY:

God’s Garage exists to make a generational impact by sharing the good news of the Gospel and providing reliable transportation and vehicle repairs to single mothers, widows, and wives of deployed military.

The Ministry Admin is full-time position. If you are interested in applying, please complete an application, which can be obtained by emailing Chery Gegelman at cg@godsgarage.org and send your resume to both Justin Coggins jcoggins@godsgarage.org & Chery Gegelman by December 12^th. Applicant must provide 3 work references.

The Ministry Admin is responsible for serving internal and external customers with a variety of administrative tasks that support the clients, donors and mission at God’s Garage. This person will proactively work to increase the Christ-centered character of the ministry and passionately adhere to our core values of Unity, Integrity, Excellence and Faith while following all policies and standard operating procedures. All activities are carried out in a manner that ministers spiritual encouragement to other employees, volunteers, and the community. 

This person supports Ministry processes including planning, set up, and execution of events and related record keeping, title paperwork processing, creation of and distribution of newsletters, volunteer processing, merchandise and office supply orders, thank you notes and several other team-related tasks. 

Routine seminars, evening zoom calls, and occasional special events create some evenings and weekend work requirements. 

The person that fills this role will participate in Staff Meetings and interface with applicants, coworkers, volunteers, our board of directors, church leaders, sponsors, community groups, civic officials and leaders of related non-profits and walk-in donors.

QUALIFICATIONS:

The successful candidate must:

1.    Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord by maintaining an active prayer life and living a Biblical lifestyle. 

2.    Be able to relate in a supportive and positive way with clients, volunteers and others from many walks of life, often in dire circumstances, while being a good steward of resources and staying mission-true.

Experience as an admin with proficiency in Microsoft Office (MS Word, Excel, PowerPoint) and use of a computer and printer, volunteering, event planning, and working in a business (continuous improvement, metrics, supporting growth, basic financial acumen) is a plus.

PERSONAL REQUIREMENTS:

1.    Compassionate and patient. Maintains confidentiality while at the same time prayerfully tunes into Godly wisdom, discerning when to end a conversation or ask for additional assistance in any interaction. 

2.    Must be a team player. Must be able to motivate others and build relationships both within and outside the ministry. Strong interpersonal sensitivity and skill.

3.    Follows biblical guidance, promotes unity and respect in all interactions. Keeps confidential information confidential, and does not participate in gossip. 

4.    Maintains good relationships with internal (board, employees, volunteers) and external (churches, other sponsors, donors, foundations, etc.) partners.

5.    Strongly adheres to our core values of Unity, Integrity, Excellence and Faith and all policies and standard operating procedures.

6.    Loyal to the ministry.

7.    Serves with a servant’s heart, viewing everyone as a customer and going the extra mile for clients, community members, churches, volunteers, board members, and staff members.

8.    Has a great attitude and exudes joy and confidence.

9.    Is reliable, adaptable, self-motivated, dependable, flexible, organized and responsible.

10. Energetic

11. Professional personal appearance

12. Continuously looks for ways to add value to the team and the ministry.

13. Must be able to perform well under stress.

14. Organized, self-starter with the ability to prioritize and complete tasks and manage time.

15. Strong attention to detail and follow through.

16. Consistent

17. Flexible

18. Critical thinker

REASONING ABILITY:

1.    Must be able to solve problems and know when to pull in others to assist

2.    Must be able to effectively prioritize tasks and proactively communicate updates and needs with key stakeholders

3.    Able to make decisions that promote longevity among volunteers

ORAL AND WRITTEN COMMUNICATION & TECHNOLOGY SKILLS:

1.    Strong customer service skills (internal and external).

2.    Strong communication, collaboration and teamwork skills.

3.    Maintains paper and electronic records in an organized and efficient fashion.

4.    Must be able to accurately complete donor and client-related paperwork and workflow system entries.

5.    Must exhibit strong skills in interpersonal communication and effective media relations.

6.    Writes and edits emails, drafts memos, and prepares communications.  Completes forms.

7.    Proficient in Microsoft Office Suite

8.    Plans and conducts and completes projects.

9.    Provides general administrative support.

PRIMARY RESPONSIBILITIES:

Essential duties and responsibilities are listed below. This is not an exhaustive list. Other duties may be assigned.  

1.    Meet with car donors on site and process donation paperwork

2.    Enter vehicle information in database

3.    Prepare titles that need to go to the title office

4.    Process and track volunteer paperwork and volunteer activities

5.    Create badges

6.    Collaborate with staff and board to create monthly donor and volunteer newsletters and send them out

7.    Maintain our merchandise website

8.    Place orders for in house merchandise stock and track inventory

9.    Order office supplies

10. Highlight opportunities to improve services.

11. Willing to stop and pray out loud with those in need: clients, staff, volunteers, donors etc.

SECONDARY RESPONSIBILITIES: Support other admin and staff as needed.

1.    Help process and facilitate client gifting paperwork and maintain final paperwork (proof of title transfer, insurance, and VTR).

2.    Send restore U Invitations

3.    Printing of all Restore U Client Applications and paperwork needed for Restore U

4.    Help Ministry Team set up Restore U and run those events

5.    Prepare contact list for Tuesday Tune-up Volunteers

6.    Help Ministry Team with giftings and special event planning

7.    Help Ministry Team prepare for volunteer training meetings

8.    Maintain client paperwork.

9.    Help maintain educational seminar curriculum and implement upgrades.

SHARED RESPOSIBILITIES:

1.    Keep the vestibule, front desk and lobby neat, clean and organized.

2.    Keep the seminar room clean, neat, organized and supplied.

3.    Keep the conference room clean, neat, organized and supplied.

4.    Keep the water bottles in the lobby refrigerator stocked.

5.    Ensure all visitors sign in with the guest book. If the visitor stays in the facility for more than a few minutes, ensure they are given a visitor badge to wear throughout their time here and collect the badge when they leave.

AVAILABILITY:

This role requires participation in educational seminars and other events held on weekends and in the evenings.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand, walk, and sit. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the office work environment is usually quiet; the garage noise level can be loud due to power equipment, in which case hearing protection is worn.