Office Administrator

Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and exceptional organizational skills will support a wide range of administrative functions, from managing correspondence and scheduling to maintaining office supplies and records. If you thrive in a fast-paced environment, enjoy multitasking, and possess a passion for delivering excellent customer service, this position is perfect for you! This paid role offers an exciting opportunity to grow your administrative expertise while supporting a collaborative team dedicated to excellence.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Handle multi-line phone systems, screen calls, take messages, and transfer calls efficiently
• Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office tools
• Support calendar management by scheduling appointments, meetings, and coordinating events with precision
• Perform data entry tasks with accuracy, including invoicing, bookkeeping using QuickBooks, and updating client records
• Assist with clerical duties such as proofreading documents, preparing correspondence, and managing office supplies inventory
• Provide exceptional customer support via phone or in person, addressing inquiries promptly and professionally
• Support office management tasks including organizing files, managing incoming/outgoing mail, and ensuring a tidy workspace

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks for bookkeeping and basic data entry tasks
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong computer literacy, typing skills, and attention to detail for proofreading and document management
• Prior experience as a dental or medical receptionist or personal assistant is a plus
• Ability to handle multiple priorities efficiently with excellent time management skills
• Demonstrated customer service skills with a friendly and professional demeanor

Join us as an Office Administrator where your energy fuels our success! Bring your organizational prowess and positive attitude to help us create an inviting and productive environment. This role offers meaningful growth opportunities while supporting our mission to deliver outstanding service every day.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Salary : $20 - $25