Human Resources Onboarding Specialist

Position Summary

GNB Global Inc. is seeking an organized, detail-oriented, and people-focused HR Onboarding Specialist to support the onboarding of new employees. This position will help ensure new hires have a smooth and professional transition into the company, from pre-employment requirements through their first days of employment.

The ideal candidate will have previous HR, onboarding, or administrative experience and a general understanding of the new-hire process. GNB Global’s specific systems and procedures will be trained.

Key Responsibilities

• Coordinate the onboarding process for new employees from acceptance through their first day.
• Communicate with new hires regarding start dates, required documentation, reporting instructions, and onboarding requirements.
• Prepare and process new-hire paperwork and employee documentation.
• Complete and maintain Form I-9 and E-Verify requirements in accordance with applicable regulations.
• Enter and maintain accurate new-hire information within HR systems.
• Coordinate pre-employment requirements and follow up on outstanding items.
• Schedule and assist with new-hire orientation.
• Provide new employees with information regarding company policies, procedures, benefits, and workplace expectations.
• Coordinate with hiring managers, and other departments to ensure employees are prepared for their start date.
• Ensure required equipment, system access, training, and documentation are coordinated prior to or upon the employee’s arrival.
• Maintain onboarding trackers, employee files, and other HR documentation.
• Monitor onboarding requirements and follow up on missing or incomplete documentation.
• Answer basic new-hire questions and direct employees to the appropriate HR resource when necessary.
• Maintain confidentiality of employee and company information.
• Assist with additional HR administrative responsibilities as needed.

Qualifications

• 1–2 years of HR, onboarding, or related administrative experience preferred.
• General understanding of employee onboarding and new-hire documentation.
• Familiarity with Form I-9 and E-Verify preferred.
• Strong organizational and follow-up skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to provide a professional and welcoming experience for new employees.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience working with an HRIS or employee management system preferred.
• Ability to learn new systems and company processes quickly.
• Ability to manage multiple new hires and priorities in a fast-paced environment.
• Manufacturing or construction industry experience is a plus.

What We’re Looking For

We are looking for someone who understands the fundamentals of employee onboarding and can step into the role with a general knowledge of the process while learning GNB Global’s specific systems and procedures.

The successful candidate will be organized, proactive, dependable, professional, personable, and detail-oriented, with the ability to follow the onboarding process from beginning to end and provide each new employee with a positive first experience at GNB Global.

GNB Global Inc. is an Equal Opportunity Employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• Salary expectation?

Language:

• English and Spanish (Required)

Work Location: In person

Salary : $45,962 - $67,407