ADMINISTRATIVE COORDINATOR - COUNTY ADMINISTRATION

This position provides high-level administrative and executive support for County Administration, including the County Manager’s Office, Finance, and Human Resources. The role requires independent judgment, discretion, and professionalism in managing complex schedules, preparing executive-level communications, and supporting strategic initiatives. This position serves as a key liaison between executive leadership, elected officials, staff, and the public. Reports to the County Manager.

Starting salary based on education and experience.

MAJOR DUTIES

• Manage and process a broad range of sensitive information and documentation in support of the County Manager’s office, and the Finance and Human Resources departments.
• Serve as a primary point of contact by screening and prioritizing calls, correspondence, and electronic communications, ensuring timely and appropriate responses and follow-up actions.
• Prepare and reconcile administrative documentation, including purchase card statements, purchase orders and related reporting.
• Oversee executive travel logistics, including preparation of itineraries and processing travel reimbursements in compliance with policies.
• Draft, review, and finalize professional correspondence, ensuring accuracy, clarity, and alignment with organizational standards and branding.
• Provide high-level administrative and operational support for special projects and cross-functional initiatives as assigned.
• Design and produce executive-level presentations, translating concepts and data into clear, visually compelling formats.
• Coordinate and schedule meetings and hosted events, including preparation of materials, arranging catering, managing logistics, and preparing meeting spaces.
• Oversee office supply inventory management, ensuring optimal stock levels and executing procurement in alignment with operational needs and budget guidelines.
• Maintain and manage organizational records and filing systems, ensuring accuracy, accessibility, and compliance with established policies.
• Serve as a professional ambassador for the departments by welcoming visitors, providing information, and delivering a high standard of service and support to County staff, elected officials, and visitors.
• Perform related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office principles and practices.
• Knowledge of basic bookkeeping principles.
• Knowledge of customer service principles and practices.
• Knowledge of computers and job-related software programs.
• Skill in the provision of customer services.
• Skill in the analysis of problems and the development and implementation of solutions.
• Skill in oral and written communication.

SUPERVISORY CONTROLS
The County Manager’s staff, Chief Administrative and Financial Officer, and Human Resources Director assign work in terms of general instructions and will review completed assignments for accuracy and compliance with procedures.

GUIDELINES
Guidelines include county and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• This role encompasses a broad range of integrated administrative functions within a dynamic, fast-paced environment. Frequent interruptions and competing priorities require exceptional organizational skills, adaptability, and the ability to effectively manage multiple tasks simultaneously.
• The primary purpose of this position is to deliver comprehensive administrative support that enhances operational efficiency and organizational effectiveness across a wide range of office functions. The work consists of related administrative duties.
• Success in this position is defined by the ability to anticipate needs, exercise discretion, and deliver accurate, timely support that enables leadership to focus on organizational priorities.

CONTACTS

• Contacts are typically with co-workers, other county employees, elected and appointed officials, vendors, and the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping.
• The work is typically performed in an office.

MINIMUM QUALIFICATIONS:

Working knowledge of the fundamental principles of the position, generally acquired through a bachelor’s degree or two to three years of relevant experience.

BENEFITS:

• Bi-weekly payroll
• 12 hours of PTO per month
• 12 paid Holidays
• Employee Assistance Program
• No-Cost Employee Health Clinic
• Health Care Plan, Life Insurance, and Long-term Disability
• Deferred Compensation, Voluntary Benefits
• Retirement - Defined Contribution Plan

Salary : $47,489 - $57,861