What are the responsibilities and job description for the Executive Assistant position at Glocap Search?
We are seeking an exceptionally polished, experienced, and highly resilient Executive Assistant to support a senior executive at a leading financial firm. This is a demanding, high-visibility role requiring an individual who can operate with urgency, discretion, and sound judgment while managing a constantly changing set of priorities.
The ideal candidate will be highly organized and proactive, with the confidence and maturity to support a direct, demanding executive. This person must be thick-skinned, even-keeled, and able to receive candid feedback without taking things personally. The ability to remain calm under pressure, anticipate needs, and consistently deliver at a high level is essential.
Key Responsibilities
- Provide sophisticated, proactive administrative support to a senior executive in a fast-paced financial environment.
- Manage an extremely complex and frequently changing calendar, strategically prioritizing meetings and protecting the executive's time.
- Coordinate extensive domestic and international travel, including complex itineraries, last-minute changes, ground transportation, and accommodations.
- Serve as a highly effective gatekeeper, managing access and communications with discretion and sound judgment.
- Coordinate meetings with clients, investors, senior executives, business partners, and other high-level contacts.
- Prepare the executive for meetings by organizing agendas, briefing materials, presentations, and background information.
- Track follow-ups, deadlines, and action items to ensure commitments are completed.
- Draft, edit, and manage correspondence and other confidential communications.
- Handle highly sensitive business and personal information with absolute discretion.
- Manage expenses, invoices, and other administrative matters as needed.
- Coordinate internal and external events, dinners, meetings, and other executive engagements.
- Assist with special projects, research, and ad hoc initiatives as requested.
- Work closely with other assistants and members of the executive team to ensure seamless coordination.
- Anticipate the executive's needs and proactively resolve issues before they become problems.
- Take ownership of tasks from start to finish and operate with minimal direction.
Qualifications
- 7 years of experience supporting a senior executive, preferably within financial services, private equity, hedge funds, investment management, banking, or another high-performance environment.
- Demonstrated experience supporting a demanding, high-level executive with a complex schedule.
- Exceptional calendar management and travel coordination skills.
- Outstanding organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Strong executive presence and the ability to interact confidently with senior-level internal and external stakeholders.
- Exceptional discretion and judgment when handling confidential information.
- Highly responsive, proactive, and resourceful.
- Strong ability to prioritize and manage competing demands in a high-pressure environment.
- Proficiency with Microsoft Office and/or Google Workspace.
- Comfortable working with technology and adopting new tools and systems.
- Bachelor's degree preferred.