Administrative Assistant

COMPANY: Financial Services

POSITION: Administrative Assistant

LOCATION: New York, NY (onsite Monday-Friday)

HOURS: 8/8:30AM - 5/5:30PM with flexibility

COMPENSATION: $110-130K DOE Discretionary Bonus Benefits

BACHELOR’S DEGREE: Preferred but not required

Our client is looking for an Administrative Assistant to provide support to the Senior Executive Assistant and team of 5 on the trading floor. This role will have direct responsibility for 2 executives. The ideal candidate will have previous experience out of financial services, be highly organized, and have strong analytical skills.

Responsibilities of the Administrative Assistant:

-Manage calendars and ensure they are kept current with updates i.e. calls, meetings, travel, conference agendas, etc.

-Manage conference calendars i.e. adding agendas, meeting schedules, webcasts, etc.

-Add earnings calls

-Submit vacation requests and update the team calendar accordingly

-Book flights, hotels, meetings, and transportation

-Greet guests and seat internal meetings

-Ensure adequate equipment is available should a meeting require AV or any other technology

-Schedule/dial into conference calls and earnings calls

-Answer phones for team, alert team to calls, take messages, etc.

-Prepare team expense reports

-Keep team contacts, contact sheet, and the procedure manual up to date

-Cover for EA and other AA when out of the office or off the desk

-Assist with ad hoc projects as needed

Requirements of the Administrative Assistant:

-3-5 years of relevant work experience, preferably out of finance on a trading floor

-Strong Microsoft Office skills

-Good organizational skills/detail oriented

-Strong analytical, organizational, interpersonal, verbal, and written communication skills

-Must possess ability to meet strict deadlines and manage time efficiently

-Must be flexible in order to adapt to an often stressful and changing work environment