Contract Specialist

Contract Specialist

San Ramon, CA

Hybrid — 1–4 times per month on-site

Position Type: Contract

Duration: 8 Months

Pay: $55 - 60/hr

The Gas Operations Construction Services Work Execution organization is a team focused on supporting enterprise activities for Traffic Control, Paving, and Spoils.

The Gas Operations Construction Services Work Execution team is seeking a Contract Specialist to support invoice validation. This is a hybrid role with on-site expectations 1–4 times per month. The Contract Specialist will be a subject matter expert on Vendor Master Services Agreements (MSA) and will use the MSA information as well as information from Salesforce to confirm that charges were accurate according to the contract and work performed in the field. The Contract Specialist will work as part of a collaborative team with a service approach to internal clients and external customers. A curious, respectful, and proactive continuous improvement mindset is a must. This is a temporary position.

• Responsible for invoice validation and related communications with both vendors and internal customers associated with Construction Services activities.
• Regular use of Salesforce / Conga contract lifecycle management system to generate and manage work order documents.
• Regular use of SAP to review vendor invoice documents.
• Work collaboratively with internal teams to ensure timely resolution of invoice issues relating to projects.
• Communicate effectively and build and maintain relationships with internal stakeholders, as well as critical customer and vendor representatives.
• Develop and maintain documentation for policies and procedures, ensuring effective and sustainable controls are in place for compliance requirements.
• Ensure contract provisions are accurately reflected in billing calculation and in invoices.
• Proactively monitor and manage key contract milestones.

• Looking for someone with office management/accounts payable/finance experience, Excel/Word skills, and some data analysis skills would be helpful.

• Bachelor's Degree in job-related discipline or equivalent experience

• Four years of work experience in contract and/or project management, business/office management, finance or other related field

• Competency using Excel, PowerPoint, and Word to deliver timely, accurate executive-level presentation of information
• Detail oriented, to ensure high quality, timely, accurate work products and to ensure compliance with legal and regulatory requirements

• Significant experience in accounting, business, contracts, purchasing, organizational management, or process/project management particularly using Salesforce or other large systems
• Understanding of contractor safety requirements
• Comfortable and effective verbal, written, and multi-channel communications to meet the needs of various audiences
• Experience and capability with Salesforce, Ariba, SAP (invoicing / billing functions)

• Laptop will be issued and any additional equipment is the responsibility of the supplier
• Mileage and hotel can be expensed with prior approval if any travel to a location is outside the home office
• Calls to be made via MS Teams

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Leading natural gas and electric energy company serving millions of customers across the United States. Offers reliable energy delivery and a positive work environment. Join our team and make a difference in your community.

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!

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