Accounts Payable Specialist

Accounts Payable Specialist

Purpose: The Accounts Payable Specialist plays the key role in supporting accurate, timely, and compliant disbursement processing at our mission-driven nonprofit. This role is responsible for the AP workflow, vendor management, preparation of 1099’s , disbursement support management, proper coding and approvals and timely payment processing by communicating and collaborating with vendors and staff.

Global Leadership Network (GLN) is a nonprofit organization located in South Barrington, Illinois. Our purpose is to introduce more people to Jesus and fully follow Him. We accomplish this by serving pastors and equipping churches in order to inspire Kingdom-oriented leaders around the world through the Global Leadership Summit and other leadership development resources.

The Global Leadership Summit is attended by 60,000 leaders in 400 sites (primarily churches) throughout the United States. The Summit is translated into 50 languages and held in over 800 sites in 110 countries, reaching over 240,000 international leaders from September to April.

Job Status: Full-Time, Regular, Exempt

Position Team: Finance

Reports to: Vice President of Finance

Benefits (PT30-FT) Our comprehensive benefits package includes health, dental and vision insurance, life insurance, retirement savings with company match, generous paid time off, mental health counseling reimbursement, and more.

Salary Description: The annual salary range for this position is between $52,000 - $65,000 depending on experience and skill set.

Hybrid Work Schedule: This position currently has a hybrid schedule which includes working in the office Tuesday through Thursday; and the option to work remote on Mondays and Fridays as possible based on work responsibilities. Proximity to our South Barrington, IL office is desirable.

Primary Responsibilities:

• Ensure timely and accurate setup of new vendors, including collection and validation of required documentation (e.g., vendor request forms and W-9s) in compliance with vendor approval policies.
• Maintain accurate, up-to-date vendor records and support compliance with Accounts Payable policies.
• Review invoice entries, bills and supporting documentation to ensure accuracy and completeness prior to payment processing.
• Monitor and manage invoices to be paid, ensuring accuracy and timely workflow progression and escalating issues as needed.
• Manage incoming checks received via mail, including the designated PO Box to ensure timely deposits with proper deposit documentation.
• Follow dual-control and segregation of duties procedures for opening mail and handling checks.
• Communicate timely with internal stakeholders to provide deposit documentation.
• Manage annual 1099 creation, distribution, and IRS reporting.
• Follow established internal control procedures to ensure compliance with Accounts Payable processes and audit requirements.
• Assist with maintaining organized and accurate AP files and records.
• Complete other related duties as assigned.
• Actively participate in one-on-one meetings with managers, team meetings, all-staff meetings, and cross-functional meetings, as needed.

Skills and Qualifications:

• Familiarity with Ramp, Bill.com and Nexonia a plus.
• Proficiency in Microsoft Office (Excel, Outlook) and ERP/accounting systems (Sage) preferred.
• Excellent verbal and written communication skills and a commitment to timely and professional responses.
• Strong attention to detail and accuracy.
• Proactive work style with the ability to anticipate needs, follow through, and take initiative in resolving issues.
• Strong emotional intelligence and interpersonal skills, with the ability to collaborate effectively, build positive relationships, and communicate with grace under pressure.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and work with sensitive financial information.

Education, Experience, and Other Requirements:

• 3 years of accounts payable, preferably in an event-based environment
• Associate degree in accounting (preferred), or related field
• A vital relationship with Jesus Christ as Lord and Savior and an active participant of a local church that holds to a historic, orthodox understanding of biblical Christianity.

Organizational Values:

• Excellence – We bring our best into everything we do, knowing that this honors God.
• Authenticity – We seek to be real and honest and encourage others to do the same.
• Collaboration – We set aside personal preferences to reach those who do not yet know Jesus.
• Humility – We are flexible, responsible, and respectful of others.