Accounts Payable Specialist

Accounts Payable Specialist

Location: Chicago, IL
Hire Type: Contract (Open Ended)
Industry: Manufacturing

Pay: $26 -$30 (Pay based on experience)

Overview

Our client, a well-established manufacturing organization, is seeking an Accounts Payable Specialist to support daily AP operations and assist with a high-volume invoice backlog following the recent implementation of AppZen.

The ideal candidate has a strong understanding of accounts payable processes, can research and resolve invoice discrepancies, and is comfortable working through changing procedures during a system transition. This position requires someone who can process invoices efficiently without sacrificing accuracy or attention to detail.

Responsibilities

• Review, verify, code, and process a high volume of vendor invoices.
• Perform three-way matching between invoices, purchase orders, receipts, and approvals.
• Code invoices to the appropriate general ledger accounts and cost centers.
• Research and resolve discrepancies involving invoices, purchase orders, duplicate payments, and short payments.
• Reconcile vendor statements and respond to payment-status inquiries.
• Maintain accurate supporting documentation for audits and month-end close.
• Follow established internal controls, approval workflows, and accounting policies.
• Help reduce the current invoice backlog while maintaining quality and accuracy.
• Troubleshoot AP workflow and system issues following the AppZen implementation.
• Assist with improving and establishing AP procedures as processes are refined.
• Collaborate with Finance, Procurement, Operations, vendors, and internal stakeholders.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience.
• One to three years of accounts payable, accounting, or related finance experience.
• Strong knowledge of invoice processing, payment cycles, reconciliations, and vendor management.
• Experience processing invoices in a high-volume or shared-services environment.
• Experience with SAP, Oracle, NetSuite, Workday, or a comparable ERP system.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong troubleshooting, research, and discrepancy-resolution skills.
• Excellent accuracy, organization, and attention to detail.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong written and verbal communication skills.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience with AppZen or another AP automation platform.
• Experience supporting an AP software implementation or process transition.
• Familiarity with three-way matching, 1099 reporting, audit readiness, and month-end close.
• Process-improvement and AP procedure-development experience.
• Knowledge of internal controls and basic GAAP principles.
• Manufacturing industry experience.

Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.