Executive Assistant

Duration: Initial 3-month contract with possible extensions and conversion

Shift: Monday – Friday | 8:00 AM – 5:00 PM

Responsibilities

Calendar & Scheduling

• Maintain executive’s calendar, schedule meetings/appointments, and establish appointment priorities.
• Reschedule or refuse invitations as needed; identify conflicts or critical dates.
• Prioritize workload effectively.

Meetings & Coordination

• Plan, coordinate, and participate in administrative and board-level meetings.
• Follow Hospital Bylaws, JCAHO Administrative and Board standards, and other regulatory guidelines.
• Schedule rooms, order catering, prepare agendas, mail materials, take/transcribe minutes, coordinate follow-up, and work directly with Committee Chairs.

Reception & Communication

• Provide professional and courteous reception and telephone service.
• Assess urgency of inquiries, resolve conflicts independently when possible, and refer as appropriate.

Correspondence & Documentation

• Review incoming correspondence, determine deadlines, check accuracy of documents requiring signature, and summarize content for review.
• Compose correspondence and prepare special projects or presentations.
• Maintain organized paper and electronic filing systems.

Travel & Scheduling

• Arrange complex travel plans for executives or groups, including transportation, lodging, conference logistics, and catering.

Executive Support

• Respond to information/action requests in executive’s absence; ensure timely follow-up and escalate urgent matters appropriately.

Leadership & Training

• Assist and train peers/subordinates on equipment, policies, and procedures.
• Supervise clerical staff as needed.

Competency & Compliance

• Adhere to confidentiality standards, compliance regulations, and population-specific care requirements.
• Perform all duties with professionalism and accuracy.
• Must have excellent communication and organizational skills.

Other duties as assigned.

Job Requirements

Education / Skills

• High School Diploma required.

Experience

• Minimum 3 years of experience in office and calendar management required.
• Experience working in supported functions’ environments preferred.

Licenses / Certifications

• Certified Administrative Professional (CAP) preferred.
• Professional Administrative Certification of Excellence (PACE) preferred.

Job Types: Full-time, Contract

Pay: $24.50 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Experience:

• office/calendar management (healthcare/hospital): 3 years (Required)

License/Certification:

• Certified Administrative Professional (CAP) (Preferred)
• Professional Admin Certification of Excellence (PACE) (Preferred)

Work Location: In person

Salary : $25 - $26